Legal Assistant – Transactional Real Estate

1 week ago

Tampa, Florida, United States Trenam Law Full time $60,000 - $90,000 per year
:

This role enhances attorney effectiveness by providing high-level transactional and administrative support to the Real Estate practice group. The Legal Assistant will be proactive, highly organized, and detail-oriented, with demonstrated experience supporting complex real estate transactions and conducting land use and zoning research.

Key Responsibilities Include:

  • Provide proactive legal and administrative support in real estate, land use/zoning research, and transactional matters
  • Formatting and proofreading contracts, agreements, and legal correspondence
  • Manage attorney calendars, tracking key transaction dates and managing deadlines
  • Support land use attorneys with zoning applications, permitting processes, and municipal filings
  • Communicate professionally and effectively with clients, governmental agencies, and other parties involved in transactions
  • Coordinate document execution, notarization, and recording with appropriate authorities
  • Assist with opening new matters: gather relevant information, initiate conflict checks, and draft engagement letters
  • Accurate entry of all relevant documents in the Firm's document management system (DMS)
  • Assist with time entry and billing procedures
  • Help maintain professionalism and client confidentiality in all interactions and documentation
  • Other duties as assigned

Requirements:

  • Prior experience in commercial real estate and/or land use and zoning research preferred
  • Familiarity with transactional processes including purchase and sale agreements, commercial leasing, and closing procedures
  • Working knowledge of land use and zoning research, including agency filings and permit tracking
  • Strong attention to detail and able to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • Able to manage sensitive information with discretion
  • Works effectively as a team member, in support of overarching goal of excellent client service
  • Technical proficiency in Microsoft Office and document management systems

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