Human Resources Specialist

Position Summary
Performs clerical functions requiring independent judgment, specialized knowledge, and analytical skills relating to the interpretation of City policies and procedures including Civil Service Statutes and Rules.

Department
: Human Resources and Civil Service

Salary
: $49,358 per year.

Posting Type:
Announcement

Union
: None, this is a non-union position.

Civil Service Classification
: Non-Competitive

Requirements
You must submit or show proof of all of the following at the time of application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are notsubject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

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NOTE
:
The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions . The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments . Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered

NOTE
:
Candidates being considered for employment m ust su bmit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire , if educational/training is used to meet qualifying requirements.

Qualifying Requirements
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position . You will receive notice of your eligibility status.

• WORK EXPERIENCE: The application must clearly show two (2) years of full-time clerical/administrative experience (Human Resources experience is preferred), including Microsoft Office, data entry, typing correspondence, letters, memos, etc. (Less than full-time experience will be calculated on a pro-rated basis.)
• EDUCATION/TRAINING: High School Diploma or GED Equivalency.
• EQUIVALENCY: Education/training may be substituted for work experience on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is two (2) years. (See NOTE under General Application Requirements regarding education/training verification.)

CIVIL SERVICE EXAMINATIONS
If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) prior to start date.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

POSITION DUTIES

• Processes and analyzes information, documents, figures, and materials of considerable complexity related to the administration of the clerical, record-keeping, and reporting functions.
• Analyzes information, applications, documents, and/or situations pertaining to administrative operations (e.g., payroll/personnel records, subpoenas, tax information, etc.).
• Inputs information into the payroll system and the NeoGov Applicant Tracking system.
• Assists applicants and employees at the Human Resources counter with filing online applications, completing benefit forms, etc.
• Performs cross-functional duties of Human Resources Administration, Payroll, and Benefits.
• Responds to inquiries and resolves issues.
• Collects material, assembles and prepares it for reports, correspondence, briefs, etc.
• Drafts, prepares, and maintains confidential information.
• Establishes and maintains files and assists in the development of forms and procedures for the office.
• Screens visitors and calls.
• Types letters, reports, lists, summons, affidavits, briefs, pleadings, etc.
• Operates office machines (e.g., computer terminals, PC and peripheral equipment, calculator, typewriter, copier, facsimile, etc.).
• Maintains accuracy of records by organizing, maintaining, posting, logging, purging, etc.
• Prepares accurate reports and assists with special projects as assigned.
• Attends staff meetings and approved training programs.
• Proofreads copies and verifies documents, invoices, etc.
• Orders office supplies and materials.
• Performs data entry, retrieval, and other processes.
• Takes notes and transcribes for letters, memos, reports, testimony at hearings and meetings, etc.
• Provides technical assistance to departmental staff in matters related to the retrieval and storage of computerized information.
• Assists in the maintenance of departmental personnel records.
• Provides customer service in person, by telephone, or electronically.
• Performs activities and functions of related lower-level and such other related tasks and duties as assigned or required.

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