Office Manager, Camp Abnaki

Love staying organized, connecting with people, and keeping things running smoothly behind the scenes? YMCA Camp Abnaki is looking for an Office Manager to serve as the administrative hub of camp life. From supporting camper registration to helping staff and families navigate the summer, this role keeps the wheels turning so the magic of camp can happen every day. Working closely with the Camp Director and Assistant Camp Director, the Office Manager supports administrative operations for both day and overnight camp programs. You'll be a go-to resource for parents, staff, donors, and alumni while helping ensure camp systems, records, and communications are accurate, timely, and well-organized.

The contract for this seasonal position is from May 18 through August 30. Possibilities of post-season work is also available.  

Why You'll Love This Job:

• Be Camp's Go-To Person: Support families, staff, and leadership with answers, solutions, and friendly communication.
• Make an Impact Behind the Scenes: Your organization and attention to detail help create a smooth, stress-free camp experience for everyone.
• Be Part of Camp Life: Work in a lively camp environment while building relationships with campers, counselors, and leadership with housing and meals included in compensation.
• Join a Mission-Driven Team: Support youth development, healthy living, and social responsibility at a place that truly makes a difference.

What You'll Do:

• Keep Camp Connected: Answer phone calls and emails and communicate with camp families, donors, alumni, staff, and prospective campers.
• Manage Camper Records: Support camper enrollments, registrations, payments, rosters, and reports throughout the summer.
• Support Staff Operations: Assist Human Resources with new hire paperwork, compliance, and data entry for camp staff.
• Power Camp Operations: Work alongside the Operations Manager to support camp store setup, sales reporting, and daily operations.
• Share the Camp Story: Provide ongoing camp communications for parents, campers, and employees throughout the season.
• Handle the Details: Maintain financial and accounting records, manage office supply inventory, and complete end-of-season reports.
• Manage Camper Documentation: Coordinate with the Camp Nurse to review camper records for compliance and proactively communicate with families to resolve missing or incomplete paperwork. 
• Stay Camp-Ready: Attend required meetings and trainings, participate in Evening Watch and Admin on Duty as assigned, support leadership as needed, and model the YMCA's core values of Caring, Honesty, Respect, and Responsibility.

Salary:

$700 - $872.52 / week based on a 6-day workweek

Requirements

QUALIFICATIONS: 

• Must be at least 19 years of age or completed one year of college or university or equivalent life experience. 
• At least 1 year of experience in an administrative support role, preferred.  
• Must have exceptional organizational skills. 
• Must possess a valid driver's license and submit to a motor vehicle record check.    
• Ability to communicate effectively and professionally both verbal and written. 
• Maintain a level of confidentiality, professionalism, and independence. 
• Possess excellent customer service skills and be comfortable managing conflict or confrontation. 
• Excellent problem-solving skills. 
• Ability to navigate Microsoft Office systems including Excel, Word, Outlook, and Teams. 
• Experience with database management, preferred. 
• Accurate data entry skills. 
• Ability to commit to a living onsite in shared staff housing for the duration of the contract from May until August. 

WORK ENVIRONMENT & PHYSICAL DEMANDS: 

The physical demands described here are representative of those necessary for the role and are essential to ensuring the safety and well-being of children in our care. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.  

• Ability to navigate camp property, including uneven terrain and remote areas.  
• Be able to sit at a desk and work at a computer for multiple hours per day.  
• Visual and auditory awareness to respond to safety hazards.  
• Ability to lift up to 40 pounds.  
• Endurance to stand and walk for extended periods. 
• Ability to promptly and adequately respond to all emergency situations on camp. 
• Ability to safely operate a company vehicle while transporting program participants, including maintaining focus, adhering to traffic laws, and ensuring the safety of all passengers.