Materials Planner/Buyer

Materials Planner / Buyer

Position Summary

The Material Planner/Buyer is a key member of the Supply Chain team responsible for planning and procuring raw materials, packaging components, and production supplies to meet customer demand and production schedules. This dual-role position manages the full procurement lifecycle — from analyzing demand and inventory data via ERP/MRP tools to releasing purchase orders and coordinating inbound logistics. The role also supports sourcing activities, maintains accurate master data, and builds strong relationships with suppliers to ensure cost-effective and timely material availability. The Planner/Buyer serves as the primary point of communication for internal and external stakeholders regarding material status, supplier performance, and delivery timelines. This position reports to the Senior Supply Chain Manager and works closely with cross-functional teams including Production, R&D, Quality, Logistics, Finance, and Customer Service.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Other duties may be assigned. 

Material Planning and Inventory Control

·      Translate demand forecasts and production schedules into material requirements.

·      Execute MRP processes and maintain accurate planning parameters (i.e. lead times, reorder points, safety stock).

·      Monitor material availability and align deliveries to meet production needs.

·      Analyze inventory trends and usage data to recommend adjustments and reduce excess or obsolete stock.

·      Proactively escalate material risks and collaborate with impacted teams to develop resolution plans.

Procurement, Sourcing, and Vendor Management

·      Generate and manage purchase orders from order placement through goods receipt, in alignment with company policy.

·      Maintain strong communication with suppliers to confirm order status, delivery dates, and resolve issues.

·      Coordinate inbound logistics with freight partners; track shipments and troubleshoot delays. Act as the liaison between freight brokers, suppliers, and warehouse teams to ensure timely, cost-effective deliveries.

·      Collaborate with cross-functional teams (Production, Quality, Logistics, and Finance) to resolve material, receipt, or availability issues.

·      Serve as the primary point of contact for material status updates to internal teams and customer brands.

·      Build and maintain strong supplier relationships to ensure reliable supply, quality, and service.

·      Conduct supplier reviews and performance tracking, including scorecard maintenance
.

·      Support new business quoting efforts by obtaining supplier quotes and completing quote files for management review.

·      Manage onboarding and qualification of new suppliers per company policy.

·      Negotiate pricing, lead times, and vendor terms to support cost reduction goals and service levels.

Continuous Improvement

·      Own item setup and ongoing master data maintenance in the ERP system for materials and packaging.

·      Ensure data accuracy for planning parameters, supplier records, and purchase history.

·      Identify and support process improvements, cost-saving initiatives, and operational efficiency.

·      Manage supply chain KPI tracking and reporting; conduct root cause analysis for underperformance and support corrective actions.

·      Contribute to special projects and cross-functional initiatives as assigned.

Requirements and Qualifications

·      Bachelor's degree in Business, Supply Chain, or related field or 1+ years of relevant experience (purchasing, planning, or supply chain coordination); contract manufacturing or consumer goods experience preferred.

·      Proficient in ERP/MRP systems and Microsoft Office; strong data analysis and problem-solving skills.

·      Excellent organization and attention to detail; able to manage multiple priorities in a fast-paced environment.

·      Strong written and verbal communication skills; comfortable working cross-functionally and with external partners.

·      Skilled in negotiation, conflict resolution, and driving cost or service improvements.

·      Adaptable, collaborative, and solutions-oriented with a hands-on approach.

·      APICS or other supply chain certification preferred.