Accounting Coordinator

JOB DESCRIPTION

POSITION: ACCOUNTING COORDINATOR FLSA STATUS:    NONEXEMPT

DEPARTMENT:  GENERAL DIRECT REPORTS: NONE

REPORTS TO:     DIRECTOR OF FINANCE & ADMINISTRATION

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SUMMARY:

The Accounting Coordinator is responsible for the processing and analyzing of accounts payable and accounts receivable activity, plays an important role of coordination with all parties involved in bill payments and deposits, and assists the accounting department with month end reporting.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position.  These are not to be construed as exclusive or all inclusive.  Other duties may be required and assigned. 

• Assures all work performed is done in accordance with OSHA safety standards and those established by Anawim Housing.
• Assures that all work performed meets Anawim Housing's standards for customer service, accuracy, quality and efficiency.
• Establish and maintain an effective working relationship with employees, vendors, clients, tenants, equity partners and the financing authority.
• Monitor the Accounts Payable email inbox and paper invoices for entry into Appfolio.
• Coordinate with directors and property managers for bill coding approval for payment.
• Field questions from Vendors, complete credit applications, research and resolve invoice discrepancies, and monitor accounts to ensure payments are up to date.
• Assist with printing and mailing checks.
• Track monthly utility invoices.
• Maintain an accurate Vendor Listing with corresponding W-9's for 1099 reporting and vendor insurance certificates.
• Prepare year end Form 1099's for vendors.
• Pull property tax assessments and property tax bills whenever they are ready.
• Prepare checks and money orders for property managers' review and approval and create electronic deposit files before submitting them to the banks or processing them through remote deposit capture.
• Process deposits by entering into financial system and depositing to the appropriate bank.
• Update bank statement reconciliations and cash flow projections.
• Manage requisitions, new hires, annual review process, driver's license/insurance, handbook acknowledgements, and other recurring activities in the human resources software.
• Assist in accounts payable and accounts receivable analysis projects.
• Assist with audit requests and process development for efficiencies.
• Act as a backup for front desk coverage.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED
• Prefer a two year accounting degree
• Prefer four years of accounts payable and accounts receivable experience
• Nonprofit or property management experience preferred
• Must be accustomed to work being audited.
• Solid team player that is supportive of others
• Possess a strong commitment to meeting deadlines. Maintain strict adherence to timelines and follow up.  
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  
• Strong communication and organizational skills
• Intermediate Microsoft Excel knowledge.
• Knowledge in property management software would be beneficial – Appfolio or RealPage.  
• Ability to work independently
• Strong attention to detail, communication, and organizational skills
• Valid driver's license and good driving record.

ENVIRONMENTAL CONDITIONS:

The work is performed in a typical office or administrative environment as well as tenant apartments and outside.  The worker could be exposed to adverse environmental conditions.

PHYSICAL REQUIREMENTS:

• Driving, climbing, stooping, kneeling, crouching, walking, lifting, reaching, talking, hearing, grasping and finger dexterity, repetitive motions.
• Sitting approximately 50 percent of the time.
• Standing approximately 20 percent of the time.
• Walking approximately 20 percent of the time.
• Driving approximately 10 percent of the time.
• Requires the exertion of up to 10 pounds of force continuously.
• Up to 50 pounds of force infrequently to lift or otherwise move objects.

VISION REQUIREMENTS:

The minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, and extensive reading.

EQUAL OPPORTUNITY EMPLOYER:

Anawim Housing is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, Anawim Housing will provide reasonable accommodations to qualified individuals and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Anawim Housing/Allterra Property Management reserves the right to change this job description at any time.