Facilities Coordinator

Overview:

Since 1977, Sojourner Center has been a safe haven from domestic violence for women and their children in Arizona. Since our founding, we have transformed lives by providing shelter and support services to more than 60,000 adults and children affected by domestic violence. We provide a broad spectrum of services to victims of domestic violence, while working with professionals in the field on education, research and advocacy with the goal of ending domestic violence.

Responsibilities:

Job Summary

The Facilities Coordinator works directly with the Facilities Manager and community partners overseeing projects, facilities requests, vendor relationships, vendor contracts and work order platforms to ensure completion of facilities asset management and participant priorities and needs in a timely fashion. The Facilities Coordinator is responsible for assessing, coordinating of all facilities maintenance and repair, assigning work orders, coordinating third party vendors to perform professional building maintenance tasks and repairs on all Sojourner Center campuses (e.g. carpentry, electrical, heating, ventilation and air conditioning (HVAC), plumbing) with minimal supervision.

Essential Functions

1. Communicates with contractors and vendors. Supports with managing contracts with vendors and suppliers by assigning tasks and communicating expected deliverables. Oversees coordination of timely and high quality repairs. Manages the relationship with community partners, vendors and all stakeholders.

2. Monitors progress and implements change when necessary in order to meet project goals.

3. Maintains a strong awareness of and commitment to asset stewardship at all campuses. 4. Honors all regulatory standards and contract obligations for the maintenance of facilities.

5. Reports regularly to the Facilities Manager regarding preventive maintenance activity, strengths, and variables

6. Provides support with a variety of building maintenance tasks and repairs on all Sojourner Center campuses and may assist with special agency projects.

1. Acts as a liaison to programs to ensure that staff are aware of upcoming facility related projects, coordinates with programs to assure safety and prepares for inconveniences to Participant lives.

2. Coordinates work with facilities personnel, providing support, guidance and resources in the pursuit of asset stewardship.

3. Supports in overseeing the effective accomplishment of preventive maintenance and custodian responsibilities, providing support, guidance and resources for Facilities personnel; utilizes database tools for the planning and monitoring of the preventive maintenance tasks.

Competencies (Knowledge, skills, and abilities)

To perform the essential functions of this job successfully, an individual should demonstrate the following competencies:

• Problem solving/critical thinking—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

• Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.

• Customer service—the individual provides friendly and courteous service to a wide variety of individuals within the community and in the Donation Center.

• Oral communication—the individual speaks clearly and persuasively in positive or negative situations. Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information; ability to read and follow maps or GPS.

• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

• Performance quality—the individual demonstrates accuracy and thoroughness and monitors own work.

• Adaptability/flexibility—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Cultural and Organizational Expectations

•
Promotes open communication and contributes to an environment of trust and mutual respect.

• Recognizes, values, and affirms social diversity that contributes richness to the Sojourner Center community, ensuring cultural competency in the provision of services.

• Values being part of, and contributes to, a culture of performance, teamwork, collaboration, growth, and continuous improvement, including licensure and accreditation compliance.

• Understands and supports Sojourner Center Vision, Mission, Values, and Strategic Goals. Education, Experience, and Other Requirements

• High School Diploma or GED.

• Ability to obtain a Level I Fingerprint Clearance Card.

• Must be at least 21 years of age.

• Valid Arizona Driver License proof of automobile insurance and Motor Vehicle Record acceptable to Sojourner Center's insurance company.

Physical Factors/Working Conditions

• Ability to work in a retail/warehouse setting.

• Ability to drive and operate a box truck and perform pickup and delivery of donated items.
• Ability to lift and move large pieces of furniture and other donated items.

• Requires the use of a computer and other standard office equipment.

• Travel between work locations and within the community is required.

• Scheduled hours include Saturdays, requires flexibility for occasional schedule changes.
• Ability to lift at least 60 lbs., bend, stretch, twist and be able to be on feet for long periods of time.

Other Duties

• • Performs other duties as assigned.

This job description is not designed to cover or contain a complete comprehensive listing of activities, duties or responsibilities that are required of the employee.

EEO Employer

Schedule: Monday – Friday: 8:30am – 5:00pm

Pay-Rate: $22.00/hour, non-exempt

Job Type: Full Time, in-person