Communications Coordinator

About Visit Seattle

Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community.

About the Role

We are seeking a Communications Coordinator to join our talented team of hospitality professionals who promote the Seattle area as the best destination for leisure and international travel, meetings and conventions. The Communications Coordinator must have a passion for collaboration, the ability to anticipate needs, and a keen eye for details.

The Communications Coordinator will work closely with a team consisting of Visit Seattle's Senior Director of Communications and Public Relations; the Corporate Communications Senior Manager; the Public Affairs Manager; and the Public Relations Managers and Specialist to provide administrative support in the daily operations of the Communications Team at Visit Seattle.

Candidates must have 1-2 years of administrative experience. Candidates with backgrounds in communications (public relations agency, newsroom, etc) preferred but not required. This role is based in Seattle and required to be in the office.

The successful candidate will have a strong work ethic, be highly detail-oriented, and able to juggle several things at once, all while providing consistently friendly service to everyone who comes to them for assistance.

What You'll Do

• Support the Senior Director, Communications and Public Relations by compiling items for review, processing expenses, and assisting with projects
• Assist the Corporate Communications Senior Manager in the compilation of content from across Visit Seattle departments during the planning of Visit Seattle's four Signature Events
• Manage the department calendar, take meeting notes, and maintain the local and national media databases
• Format and publish press releases on the Visit Seattle digital press room and MuckRack
• Compile, draft, and format the Communications Team's monthly round-up of earned media articles
• Regularly update Visit Seattle's online press kit with the destination updates to ensure accuracy and timeliness
• Support the Public Relations Managers in hosting visiting journalists by building itineraries, assembling welcome materials, and logging post-visit information
• Support the Communications Team's outbound media missions and trade show presence by securing and shipping equipment and press materials
• Plan, manage, and setup the Communications Team's quarterly PR Roundtable featuring PR professionals from across Seattle
• Oversee the general PR inbox and ensure inquiries are promptly directed to the appropriate Communications Team member

Key Qualifications:

• Candidates must have 1-2 years of administrative experience with preference given to those candidates with a communications background
• Excellent interpersonal and communication skills
• Possesses a strong attention to detail
• Passion for the travel and tourism industry
• Highly motivated with a strong work ethic, organized, and able to multi-task and consistently meet deadlines
• Friendly, approachable, cooperative, and willing to assist others
• Excellent communication skills, verbal and written, required
• Proficient in Microsoft applications, particularly Word, Excel, and Outlook
• Must be able to speak, read, write, and understand the primary language, English, used in the workplace

What We Offer

Visit Seattle offers a competitive salary and comprehensive benefits package, along with a positive, purpose-driven workplace culture. Our culture is guided by our values of Inclusion, Impact, Commitment, and Excellence. We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel.

Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).
• You'll be reimbursed for monthly cell phone expenses.
• You'll receive 401(k) with up to a 5% organization match.
• Pay range: $ $27.50 per hour plus an annual incentive. Compensation decisions are based on experience and scope of responsibility.

Our Commitment to Equity

We are proud to be an equal opportunity employer and deeply committed to building a diverse, inclusive, and equitable workplace. We believe that diversity makes us stronger, more innovative, and better equipped to serve our communities. We welcome and encourage applicants from all backgrounds and identities.

We do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, or expression (including transgender status), sexual orientation, pregnancy, marital status, military service or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state, or local laws and ordinances. sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status or military service.

Visit Seattle strives to create a meaningful interview experience for candidates. If you need accommodation for a disability or for any other reason during the hiring process, please let us know.