Administrative Specialist

PLEASE NOTE: This position is contingent upon contract award. This position may be shared with one of our contract partners, and applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position.

At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of government customer, we are seeking an Administrative Specialist - Mid. with experience in supporting (DOD Federal acquisition programs; knowledge of policy/ principles/organizational protocols).

Job Duties:  

Directly supports Senior Managers with executive secretarial support services, including the preparation of correspondence, reports, meeting agendas, action items, memos, charts, presentations, tables, graphs, etc. Position requires excellent written/oral communication skills; working knowledge and ability to perform detail-oriented work under strict deadlines are required. Directs the classification, indexing, cataloging, and storage of confidential and critical information from multiple sources. Advises, manages, and mentors personnel assigned to administrative function. Works collaboratively with engineers and technical professionals in the writing, editing, and publication of various types of acquisition documents (e.g., test plans, test reports, survey reports). Tracks and monitors flow of all documents from inception to distribution of final copies. Identifies and corrects problem areas as they arise. Provides final quality assurance check for all document deliverables.

- Leading and managing an administrative team providing enterprise-wide administrative support. Providing administrative travel support. 

- Providing Security clearance and visit requests support. Providing meeting coordination and support. Providing facilities and IT support coordination. 

- Providing mail and offices supplies management. 

- Tasker Management: Reviewing Taskers assigned in the ETMS2 and providing recommendations for government review and comment. 

- Consolidating and finalizing responses for submission. 

- Tracking Taskers for responses, closure, metrics, and historical recordkeeping. 

- Consolidating and reviewing responses, ensuring completeness and accuracy. Following up on outstanding Taskers, validate responses, and address incorrect or missing information. 

- Acquisition Operations Support: Providing administrative and operational support. 

- Managing and tracking acquisition documentation.  

- AMHS Correspondence. Compiling and tracking deployment and conference packages. 

- Maintaining workspace and facilities information. 

- Providing day-to-day operational and administrative assistance and managing daily roll call. 

- Processing and tracking Public Release Requests. Must have strong organization management and communication skills and the ability to work effectively in a fast-paced and highly structured DoD environment. Drafting, staffing, and submitting CDRLs for Government review.

 Education/Experience:

- High School Diploma

- (6) years of demonstrated experience.

 Specific/Preferred Requirements:

- Knowledge of various regulations, manuals, and guidelines essential to the Department of the Navy and Marine Corps operations such as DON Correspondence Manual (SECNAV M , MCO B HQMC Supplement to the DON Correspondence Manual, GPO Style Manual, Marine Corps Records Management F,  JTR Regulations, ODTA and DTS processes and procedures, JPAS, MOL, VIPER, and MS 365 suite of tools. 

- (6) years work related experience

- Minimum Clearance Required: SECRET

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is commonly required to speak, hear, walk, sit, stand and balance; regularly required to use hands and reach with arms. The employee may on occasion lift and/or move objects up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus with or without corrective lenses

 Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of a normal indoor office setting. The noise level in the work environment is usually quiet to moderate. The employee will be required to properly apply such safety equipment as is appropriate to the work to prevent injury to self or others.

MLT Systems is a Service Disabled Veteran Owned Small Business. We provide Program Management, Engineering, Logistics, and Program Analytical Support Services to a cadre of professional people and organizations that are called upon to deliver state-of-the-art technology services to the men and women protecting our homeland.

At MLT Systems our vision is that we will continually strive to maintain a customer focused reputation noted for an active partnership, anticipating future needs, and providing methodologies and solutions that will allow our Customers to succeed. Our mission is to provide our Customers with a highly skilled professional workforce which brings unparalleled Acquisition, Life Cycle Logistics, and Engineering solutions that result in extraordinary customer service.

Notice to Applicants: If you require a reasonable accommodation to apply for a position with MLT Systems through its on-line applicant system, please contact us at MLT Systems is committed to hiring a diverse and talented workforce. We conform to all the laws, statues, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender national origin, disability status, sexual orientation and gender identity, protected veteran status, or any other characteristic protected by law.