Legal Assistant Floater

Legal Assistant Floater- Real Estate

Minneapolis, MN

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Assistant to work in our Real Estate Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

• Draft and revise organizational documents.
• Create and help maintain closing checklists.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Advise and communicate regularly with team regarding status of client matters.
• Assist team with deal closings.
• Handle closing book and other related post-closing matters.
• Send and track signature pages and original documents.
• Calendar important deal closing dates.
• Keep clients' electronic files up to date with current organizational documents.
• Monitor attorney inbox and electronically file client matters.
• Open client files.
• Process client invoices and attorney reimbursements.
• Process document comparisons.
• Form entities and obtain certificates from the Secretary of State and IRS.
• Complete other projects and assignments as assigned.

COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:

• Strong initiative and creative problem-solving skills.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks and frequent interruptions.
• Job duties may require time over 37.50 hours per week.

QUALIFICATIONS, REQUIRED:

• Excellent computer and communication skills.
• Experience with the following software: MS Office.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS, PREFERRED:

• At least one years of corporate legal administrative assistant experience in a law firm preferred.
• Interest in real estate industry.
• Strong typing skills (both speed and accuracy).
• Experience in a legal office.
• Experience in providing administrative support functions.
• Experience with the following software: iManage, InTapp.

WORKING CONDITIONS:

• Requires use of office equipment, such as computers, phones, and copiers.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting up to and exceeding 20 pounds.

SALARY & BENEFITS

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate's relevant knowledge, and alignment with the responsibilities of the position, as follows:

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
• Those with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
• Candidates with extensive, strategic-level experience or who bring deep subject matter expertise may be paid up to $91,000.

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

Equal Opportunity Employer

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.