Administrative Specialist

5 days ago

Arlington Heights, Illinois, United States Bright Light Medical Imaging Full time

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don't just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren't just colleagues; they're part of something bigger—a community that truly cares. If you're looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

WHAT WE ARE LOOKING FOR:

Administrative Specialist (Bilingual Polish/English Preferred)

Location:On-site Arlington Heights

Days/Hours: Monday - Friday, 9:30 am - 6:00 pm

WHAT A TYPICAL DAY LOOKS LIKE:

  • Greet patients professionally and courteously, both in person and on the phone
  • Perform clerical and administrative duties while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule
  • Schedules meetings, coordinating location and attendees
  • Assist with project work/account management
  • Create physician portal, issuing and allowing access to medical records
  • Assists with the workload to the medical records department
  • Gather, log and organize phone data and statistics from inbound call center team members
  • Manages and processes image uploads
  • Backup to other departmental functions; patient scheduling, order processing, schedule coordination, email/chat communications
  • Track, maintain and order facility supplies as needed
  • Schedule and coordinate food for office breakfast and lunches
  • Support management team with all other assigned tasks
  • Perform all other duties as assigned

QUALITIES YOU SHOULD POSSESS:

  • Solid, concise verbal and written communication skills
  • Exhibits composure in busy, fast paced environment
  • Possess exceptional typing skills with speed and accuracy
  • Organized, with high level of coordination for multiple tasks
  • Work effectively with cross-function teams to achieve shared objectives
  • Adaptable to adjustments in project requirements and unexpected changes
  • Flexibility to adapt quickly to any disruptions or changes in the day
  • Ability to be resourceful and take initiative making independent decisions when issues arise
  • Multitasking and time management skills, with ability to prioritize tasks

EDUCATION, EXPERIENCE & REQUIREMENTS:

  • Associates degree (or equivalent) in relevant field, preferred
  • Proven success in business setting, working with all levels of management
  • Relevant prior experience favored working in medical/office setting
  • Prior data entry/word processing experience
  • Proficiency in Microsoft Office Suites (emphasis on Word, Excel)
  • Bilingual Polish/ English, preferred

BENEFITS & PERKS:

  • Competitive pay and growth opportunities
  • Paid on-site training
  • 401(k) with company match, when eligible
  • Multiple private health insurance options
  • Paid time off plus designated holidays
  • Annual uniform allowance
  • Quarterly appreciation breakfast/Lunch

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