Accounts Payable Analyst

Overview:

Geosyntec Consultants has an immediately available opportunity for an Accounts Payable Analyst in our Boca Raton, FL office. A hybrid work schedule will be available for this position after initial training. In this role you will perform various accounting functions of basic to moderate complexity and ensure that procedures and practices are being followed in accordance with company policy, accounting principles, and contractual obligations. Responsibilities include, but are not limited to, coding, paying, and filing duties of direct bill vendor payables including interaction with Company suppliers, vendors and employees. You will also reconcile A/P accounts by preparing reports to show receipts, expenditures, receivables and payables. Work is performed under the direction of the A/P Supervisor.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

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Essential Duties and Responsibilities:

• Generate vouchers to pay direct bill vendors;
• Distribute payments as appropriate;
• Maintain all vendor profiles in the Accounting software ensuring the profiles are compliant with internal and tax policies;
• Review all branch checking vouchers and checks to ensure all coding is in accordance with accounting policies;
• Reconcile subsidiary detail to the control account for all accounts payable general ledger accounts which maintain a subsidiary;
• Reconcile the data on subsidiary aging reports to the corresponding supporting schedule (e.g., amortization schedule);
• Verify the accuracy of the Company's direct bill accounts, including, but not limited to: (i) ensure that employees are turning in all expense reports timely for amounts paid to direct bill vendors, (ii) ensure the company direct bill program is not being used for personal charges, and (iii) verifying that amounts charged to the company by direct bill vendors is accurate and compliant with company negotiated rates, where applicable;
• Special projects as needed; and
• Perform related work as required.

Education and Licensure:

• High school diploma with a minimum of four (4) years of bookkeeping and/or accounts payable experience or AA in Bookkeeping/Accounting with a minimum of two (2) years of experience in bookkeeping and/or accounts payable.

Skills, Experience and Qualifications:

• Working knowledge of operating computer systems, peripherals, and accounting software and other business machines or any equivalent combination of experience and training that provides the required knowledge, skills, and ability.
• Ability to read and comprehend complex instructions, short correspondence and memos. Ability to write simple correspondence and memos. Ability to effectively present information in one-on-one and small group situations to internal clients.
• Ability to add, subtract and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. As experience grows, develop ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to manage individual workload, organize work and set priorities with little supervision efficiently and effectively.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position.
• While performing the duties of the position, the employee is regularly required to use hands to finger, handle or feel; talk and hear; stoop or kneel. The employee is frequently required to sit and stand. The employee must be able to lift up to 25 pounds. Specific vision abilities for the position include near and far vision.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position.
• While performing the duties of the position, employees are exposed to normal office conditions.