Management Services Officer

Vacancy is in the Department of Sports and Recreation. Under general direction, to assist the Director in the administration of departmental activities by formulating plans, procedures and policies relating to the operation of the department; by coordinating and supervising administrative services within the department. Coordinates and supervises the administrative services and business management activities of the department. Prepares, implements and monitors the departmental budget. Conducts management studies on various problem areas within the department and makes recommendations for their improvement. Coordinates the various functions for which the department is responsible. Analyzes departmental practices and procedures for their efficiency and recommends improvements where need indicates; Supervises and coordinates the financial activities of a department. May participate in disciplinary matters and grievance handling for department personnel. Plans and participates in the development and implementation of in-service training programs for departmental staff. Supervises and participates in the preparation of a variety of reports relating to departmental activities. Supervises subordinate staff.

The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform additional related duties.

This is a HMEA Union Position. The hours of work are 40 hours per week and the above salary includes 5% in lieu of overtime.

The examination will consist of rating of your training and experience as contained on your application and may also include a written test, an oral test or both. All parts of the examination, including tests and ratings, will be related to the requirements of the position. The examination is designated to measure:

Knowledge of:

• Programs, policies and operational procedures of a department.
• Principles and practices of public administration and office management.
• Accounting and budgetary principles and practices.

Ability to:

• Analyze and evaluate departmental procedures and systems and to recommend improvements.
• Plan, assign and supervise the work of subordinate staff.
• Establish and maintain effective working relationships with subordinates, City officials and administrators, as well as the general public.
• Coordinate the various functions and activities of the department.
• Conduct studies and prepare clear and comprehensive reports pertaining to various aspects of the department's work.
• Communicate effectively both orally and in writing.

Open to all applicants who meet the following minimum qualifications:

Graduation from a four-year college with major coursework in public administration, business administration or closely related field AND five (5) years of progressively responsible experience in the areas of business and financial management, at least two (2) years of which must have been in an administrative capacity.

A COPY OF YOUR DEGREE OR TRANSCRIPT MUST BE SUBMITTED WITH YOUR APPLICATION. A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED BY THE HUMAN RESOURCES DEPARTMENT.

If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening examination, and a background check. If appointed, you will serve 3-12 months of probation. This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.

• Application must be completed in its entirety, including required documentation. Applications without proper documentation shall result in your disqualification.
• All correspondence and information concerning the application and testing process will occur via email, unless otherwise requested at the time of application.
• Please be sure to check your junk and spam email for all recruitment communication.
• Applications via facsimile or email are not accepted.

EMPLOYMENT PREFERENCES AND LEGAL NOTICES

• Hartford Residency Preferred: Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed City of Hartford Residency Affidavit including proof of residency as indicated on the RESIDENCY AFFIDAVIT may be submitted.
• Veteran's Preference Form: Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form, along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.
• American With Disabilities Act:The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department.
• An Affirmative Action/Equal Opportunity Employer: The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.