Program Assistant

p>  About ECC:Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.Work Schedule:Must be willing to work a flexible schedule to meet the needs of the department of the department.Rate of Pay/BenefitsThis is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.37 to $23.16. The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.Benefits: Retirement Plans (Pension, 457b, 403b)Paid Time OffProfessional Development/ExpenseTuition ReimbursementEmployee Assistance Program (EAP)FLSA Status:Non-ExemptGrant Funded:NoJob Summary:An employee in this classification will serve as the Program Assistant for the Truck Driving Program, providing essential administrative and operational support to ensure the program runs smoothly. This role includes coordination of program activities; ensuring adherence to regulatory guidelines; assisting students and instructors and maintaining accurate records. General supervision is received by the assigned manager.Required Knowledge, Skills & Abilities:High school diploma, or equivalent. Two years of experience in an administrative or support role.Working knowledge of Illinois Secretary of State requirements and regulations for CDL Class A licensure.Strong organizational and multitasking skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant softwareAbility to proofread and edit work and maintain accurate documentation and updated reference material in compliance with regulatory guidelines and requirementsStrong interpersonal skills to facilitate inquiries from internal and external stakeholders Desired Knowledge, Skills & Abilities:Knowledge of the trucking industry and commercial driving regulations is a plus.Associate Degree preferred Essential Duties:Assist in Daily Operations: Schedule classes, coordinate with instructors, and manage student enrollment.Primary Point of Contact: Provide information and support to students regarding CDL program requirements, schedules, and resources.Maintain Accurate Records: Track student interest, progress, attendance, and program completion.Compliance: Work with the program director to adhere to annual changes in federal and state licensing laws.Validate Test Results: Assist the program director in validating physical and drug test results for students, and enter student information into the federal database and the Secretary of State CDL license testing system.Cultivate Relations: Maintain good relations with the Illinois Secretary of State office.Collaborate on Enrollment: Work with the college's workforce development division and the program director to manage WIOA student enrollment.Informational Sessions: Partner with the program director to assist in informational sessions for prospective students Other Duties:Perform other job-related duties as assigned which pertain to the job description. Physical Demands:Light (up to 25 lbs occasionally or 10 lbs frequently) Visual Acuity:Close visual acuity (e.g. computer, assembly) Work Environment:Moderate noise Environmental Conditions: Typical office or administrativeCurrent SSECCA Union Member Information:The initial posting date for this position is 12/21/2024. Elgin Community College Support Staff Association (SSECCA) members that apply by 01/07/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.