Photo Studio Coordinator

Photo Studio Coordinator

Who We Are

o5 group is an industry leader in global fashion & apparel design with 40+ years of success across wholesale, e-comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA — a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution & logistics. With category expertise in full-collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.

About the Role

The Photo Studio Coordinator plays a central role in keeping o5 group's in-house photo studio running efficiently across multiple brands, timelines, and sets. This position supports the Senior Producer through all stages of photo production — including scheduling, pre-production setup, live shoot support, and post-production coordination. The role requires strong organizational skills, attention to detail, and the ability to manage multiple concurrent shoots in a fast-paced, high-volume environment.

How You'll Contribute

· Manage pre-production and on-set stages, ensuring adherence to brand guidelines and retailer specifications.

· Schedule on-model, flat, hollow, and lifestyle shoots across multiple studio sets and locations.

· Maintain the photo studio master calendar; update and communicate daily to key stakeholders.

· Coordinate daily studio operations using studio management systems for sample tracking, crew scheduling, and production status.

· Support daily sample intake, organization, and handoff processes.

· Prepare shot lists, look guides, reference decks, and wardrobe breakdowns for each shoot.

· Track and prep samples for each shoot day, confirming brand and retailer styling requirements.

· Maintain organization of studio prop racks, shoe closet, and lifestyle props.

· Coordinate model casting and freelance crew onboarding.

· Monitor shoot-day progress via live studio link and flag blockers or delays.

· Escalate production roadblocks early and troubleshoot with internal teams.

· Track shot list completion and sample status throughout each production day.

· Collaborate with project managers and the Senior Producer to meet tight retail deadlines.

· Partner with Post-Production on delivery tracking and QA.

· Attend and contribute to daily production and weekly cross-functional meetings.

· Maintain internal documentation including meeting recaps, trackers, checklists, call sheets, and approvals.

· Support the upkeep and cleanliness of the photo studio to ensure a safe and efficient workspace.

· Assist in uploading, tagging, and organizing final imagery in the DAM system (Canto).

What You Bring to the Team

· 2–4 years of experience in photo shoot production, preferably in an in-house apparel studio environment.

· Proven experience coordinating multiple shoots per week across high-SKU brands or retailers.

· Ability to work effectively in fast-paced, high-volume environments with complex timelines.

· Strong organizational and time management skills with a high attention to detail.

· Collaborative and calm under pressure with strong communication skills.

· Proficiency in Excel, Adobe Acrobat, and project management platforms such as Wrike.

· Experience with Digital Asset Management (DAM) systems; Capture One familiarity a plus.

Why Join o5 group

· Health Benefits: Medical, Dental, and Vision coverage.

· 401(k) + company-paid life insurance.

· Paid Time Off (PTO) + company holidays.

· Commuter benefits.

· Hybrid/flexible schedule.

· Family-oriented culture.

· Responsibility & Sustainability — at o5 group this spans economic, social, and environmental impact.

Please send your resume to

Job Types: Full-time, Part-time

Pay: $60, $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person