Service History Data Entry Specialist
3 days ago
This is a remote position.
The Service History Data Entry Specialist is responsible for accurately entering, updating, and maintaining digital records for truck and trailer service history. You will work closely with service advisors, technicians, and fleet account teams to ensure that maintenance, repairs, and inspections are documented correctly and available for reporting and compliance purposes.Key Responsibilities
Enter service, maintenance, repair, and inspection details into internal systems
Verify VINs, unit numbers, mileage, and service dates for accuracy
Update service status and close out completed work orders
Attach digital documents (work orders, invoices, inspection forms, photos) to unit records
Review data for errors and inconsistencies; correct or flag issues for follow-up
Run basic reports (e.g., recent services, upcoming inspections, warranty history) as requested
Communicate with service advisors and office staff via email/chat regarding missing information
Maintain confidentiality of customer and company records
Follow established data entry standards and productivity goals
High school diploma or equivalent required
1+ year of data entry, records, or administrative experience preferred
Experience in transportation, fleet, or automotive/trailer service is a plus
Comfortable working with multiple screens, databases, and cloud-based tools
Strong attention to detail and accuracy with numeric and text data
Reliable internet connection and a quiet, secure workspace
Ability to work independently and meet deadlines
Health, dental, and vision insurance
Paid time off and paid holidays
401(k) or retirement plan options
Training and growth opportunities within the company
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