Accounts Payable Specialist

17 hours ago

Chicago, Illinois, United States Malman Law Full time
Position Summary

The Accounts Payable Specialist / Bookkeeper is responsible for managing all aspects of the accounts payable cycle and assisting with general bookkeeping functions. This role ensures accurate and timely processing of vendor invoices, expense reimbursements, and payments, while also supporting the accounting team in maintaining financial records, reconciling accounts, and assisting with month-end and year-end close. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with both internal teams and external vendors. This is a full-time, in-person position based in our Chicago office.

Essential Duties and ResponsibilitiesAccounts Payable
  • Review, code, and process vendor invoices, ensuring accuracy and proper approvals.
  • Match invoices to purchase orders and receipts, resolving discrepancies with vendors and internal departments.
  • Prepare weekly check runs, ACH transactions, and wire transfers in accordance with company payment policies.
  • Maintain accurate vendor files, including W-9 collection and tax reporting documentation.
  • Reconcile vendor statements and address any outstanding or past-due balances.
  • Ensure compliance with company policies, contractual agreements, and regulatory requirements.
Compliance and Reporting
  • Assist with preparation of 1099s and other regulatory filings.
  • Support audits by gathering required documentation and responding to auditor inquiries.
  • Maintain confidentiality of financial information and support internal control procedures.
Qualifications
  • Associate's degree in Accounting, Finance, or related field (Bachelor's preferred).
  • Minimum of 2–4 years of accounts payable experience.
  • Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and Microsoft Office Suite, especially Excel.
  • Strong knowledge of GAAP and standard accounting practices.
  • Excellent organizational, analytical, and problem-solving skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize, meet deadlines, and work independently with minimal supervision.
Preferred Skills
  • Experience with expense management systems (QuickBooks)
  • Prior experience in a multi-entity or high-volume environment.
  • Customer service mindset with strong vendor relations skills.
  • Book keeping experience a plus
Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to lift up to 15 pounds occasionally.
Work Environment
  • Standard office environment in downtown Chicago.
  • In-person, full-time role with standard weekday hours.
  • May require occasional overtime, especially during month-end and year-end close.

  • Accounts Payable Clerk

    10 hours ago

    Chicago, Illinois, United States ACAMS Full time

    Who We Are:ACAMS is the largest international membership organization dedicated to providing opportunities for anti-financial crime (AFC) education, best practices, and peer-to-peer networking to AFC professionals globally. With over 115,000 members across 180 jurisdictions, ACAMS is committed to fighting and finding ways to help prevent financial crime...

  • Accounts Payable Manager

    6 days ago

    Chicago, Illinois, United States Jupiter Power Full time $110,000 - $130,000

    Jupiter Power is an energy infrastructure company focused on the development, construction, and operation of energy storage assets in wholesale electricity markets. Formed in 2017, the company is a national leader in energy storage deployment, utilizing its proprietary dispatch optimization applications to support both merchant and contracted structures....

  • Accounts Payable

    1 week ago

    Chicago, Illinois, United States ANOTHER KNOCK AT MIDNIGHT INC Full time $60,000 - $90,000 per year

    Benefits/Perks Excellent Work CulturePaid Time OffTraining and DevelopmentJob SummaryWe are seeking an Accountant to join our team. In this role, you will manage the company's bills and ensure all invoices are paid in a timely manner. Responsibilities will include receiving and preparing accounts payable invoices, handling expense reports, and assisting...

  • Accounts Payable Clerk

    1 week ago

    Chicago, Illinois, United States Mack & Associates, Ltd. Full time $55,000 - $70,000 per year

    A well-established financial services firm based in Chicago, IL is seeking a qualified and detail-oriented Accounts Payable Assistant to join its finance team. This role is in-office Monday through Thursday, providing a structured and collaborative work environment, with Fridays work from home. This role is a Temp to Hire position and once the position...

  • Accounts Payable Supervisor

    6 days ago

    Chicago, Illinois, United States Intrinsic Schools Full time $60,000 - $90,000 per year

    Intrinsic Schools is a charter network whose mission is to create a revolutionary new school model that prepares all students for postsecondary success and world-changing endeavors. We offer a chance to make a unique impact in urban education by creating an academic model that leverages great teaching and the precision of technology to personalize education...

  • Director, Accounts Payable and Billing

    4 days ago

    Chicago, Illinois, United States University of Chicago Full time $100,000 - $150,000 per year

    DepartmentOPS Operations, Strategy, and Finance - Supply Chain ManagementAbout the DepartmentThe Office of the Vice President for Operations supports the highest ambitions of the University's teaching and learning, research, and engagement goals with the mandate to oversee enabling infrastructure of the University including the built environment, technology,...

  • Accounts Payable Manager

    1 week ago

    Chicago, Illinois, United States Hilco Global Full time $75,000 - $90,000

    Accounts Payable Manager – HRP GroupChicago, IL  About Hilco Global is the world's preeminent authority on maximizing the value of assets for both healthy and distressed companies. We provide a comprehensive range of financial services that leverage a unique blend of deep restructuring and advisory experience in combination with capital solutions and...

  • Accounts Payable Coordinator

    2 days ago

    Chicago, Illinois, United States Berlin Packaging Full time $23 - $28

    Berlin Packaging is the premier supplier of rigid packaging. With over $3 billion in revenue, we grow 5x faster than the overall packaging industry.  Chances are you enjoy products supplied by Berlin Packaging every day We serve virtually every end market: automotive, beverage, food, home care, industrial chemical, pet care and veterinary, personal...

  • Accounts Payable/Receivable Clerk

    1 week ago

    Chicago, Illinois, United States The Partner Companies Full time

      Fotofab has been an innovator in photochemical machining, metal forming, and engineered manufacturing solutions for over half a century. We are located in Chicago, IL and our customer base includes companies in the aerospace, defense, alternative energy, and medical industries. We are currently recruiting for an experienced Accounts Payable and Receivable...

  • Senior Manager, Accounts Payable

    2 days ago

    Chicago, Illinois, United States Heidrick & Struggles Full time $145,000 - $160,000

    ​Heidrick & Struggles (Nasdaq: HSII) is the world's foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we've delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams....