Project Execution Administrator

Alphanumeric is hiring PROJECT EXECUTION ADMINISTRATOR to work in Lake Mary, FL with an environmental-friendly energy innovator focused on sustainability.

Pay Range: $26 - $27

The Project Execution Administrator will collaborate closely with leadership from both Project Management and Project Operations to drive performance improvements across the Project Execution function. This role encompasses multiple responsibilities, with a primary emphasis on structured information delivery, process optimization, and performance reporting. Serving as the central hub for project execution data, the Project Execution Administrator ensures timely and accurate dissemination of critical project information. This position reports directly to the Project Execution Administrator Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support the submission of Project Cost Authorization (PCA) and updating Purchase Requisitions (PR) for Project Execution Management team. Review TFA invoices for accuracy as needed. Verify Purchase Orders are sufficiently funded to cover vendor invoices.
• Support review of the Material Delivery Reports (MDR) / Good Receipts (GR) to allow invoicing to a Purchase Order (PO).
• Generate Accounts Payable invoicing status with summaries and required back-up emails.
• Assist with maintaining standard monthly/quarterly project reporting templates for consistency. Work with the Project Execution team to improve project reporting processes to drive standardization and consistency across all projects. Review and support Project Managers in adjusting monthly/quarterly reporting for accuracy and consistency.

• Support Project Management team with presentations, and reports to represent Project Execution topics for presentations

• Facilitate communication and collaboration among project team members, stakeholders, and management. Ensure that Project Execution information flows effectively and that the Project Execution team is synchronized on project status and changes.

• Support the roll-out of training and certifications for team members on monthly/quarterly Project Reporting.

OTHER DUTIES AND RESPONSIBILITIES

• Support Construction and Commissioning Technical Field Advisors (TFA) with requests to Lake Mary office support departments (e.g., IT, Travel Leaders) to help solve TFA and site issues.
• Use the MS Office Suite to create well-structured documents, spreadsheets, presentations, proposals and other documents.
• Prioritizing activities to ensure that the project reports are timely compiled, and workload is managed effectively within agreed timeframes and deadlines.
• Using analytical skills to perform analyses of project performance.
• Using interpersonal, communication, and coordination skills to work with team members, business partners, stakeholders, and customers.
• Approaching challenges with well-thought out and creative solutions (demonstrated problem solving skills).
• Identifying, researching, and implementing process improvements to improve overall project execution.
• Adapting to changing deadlines and business demands, with an ability to grow with the business.
• Working effectively, as part of a team, to ensure team and business goals are met effectively and efficiently. Working independently, when required, without supervision.
• Support initial processing and reviewing of Project Manager and Director Expense Reports for accuracy.

• Perform other duties for the Project Execution Administrative team may be required.

• Education and/or Experience: Bachelor's degree (BA) from four-year college or university, and Two (2) to Four (4) years of experience in an office environment with exposure to project accounting, project management, and administration.

• Language Skills: Ability to read, analyze, and write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
• Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Computer Skills: Fluent in MS Office applications (Outlook, PowerPoint, Visio, Acrobat Writer, Excel, etc.). Knowledge of Power BI, graphics, technical diagrams, flow charts, etc.

Must be able to work W2

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. Established in 1979 we lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.

But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are)

Apply today to join our family and Make Your Mark

About Alphanumeric Systems Inc.:

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are)Apply today to join our family and Make Your Mark