Program Coordinator

Title: Program Coordinator (UAS)

Location: White Plains, NY (3 days Onsite)

Duration: 12 months contract

About Cogent Infotech

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Position Summary

The Robotics Program seeks a highly organized and self-motivated Program Manager Coordinator to support operational discipline, documentation quality, and cross-functional coordination. This role ensures that governance standards are followed, templates are adhered to, and project activities move forward with consistency and accountability. The ideal candidate is detail-driven, capable of learning quickly, and comfortable supporting a fast-paced, technically complex program.

Key Responsibilities

• Learn and apply Robotics Program governance frameworks, standards, workflows, and naming conventions.
• Develop and maintain high-quality governance artifacts such as SOPs, matrices, workflows, compliance logs, templates, and checklists.
• Prepare, edit, and format polished documents and presentations across multiple formats (Word, PowerPoint, Excel, PDF, SharePoint).
• Track program tasks, deadlines, and dependencies; maintain action logs, calendars, and project dashboards.
• Follow up with internal and external stakeholders to ensure on-time completion of assigned actions.
• Support meeting preparation, agenda creation, note-taking, meeting minutes, and distribution of follow-up items.
• Assist in coordinating robotics deployments, field operations, demonstrations, Fly Days, and training events.
• Review all documents for accuracy, completeness, consistency, and alignment with governance requirements.
• Draft clear and professional communications, summaries, and reports for leadership and project teams.
• Maintain a proactive, detail-oriented, and structured approach to all responsibilities.

Required Qualifications and Skills

• Bachelor of Science Degree in Engineering from a school accredited by the Accreditation Board for Engineering and Technology (ABET) or related discipline, preferably in Mechanical or Aeronautical Engineering.
• Creative Thinking: Ability to think creatively to identify new opportunities and solutions.
• Teamwork: Ability to work on a team and being a team player is essential.
• Communication: Strong communication and presentation skills.
• Project Management: Ability to submit, define, and manage projects.
• Operational Knowledge: Operational knowledge of data requirements for operational use cases such as LIDAR scanning, image inspections, counter UAS technology.
• FAA Requirements: Required understanding of FAA requirements and waiver/certification submittals, specifically Part 107 and Part 61.
• Strong technical writing, editing, and document-formatting skills across multiple platforms.
• Preferred Experience supporting technical, engineering, operational, or compliance-driven programs.
• Preferred Familiarity with project management tools and document control systems.
• Preferred Experience in utilities, infrastructure, aviation, defense, or robotics is a plus.
• Ability to understand and follow structured templates and governance requirements with precision.
• Demonstrated ability to learn new processes, systems, and standards quickly.
• Excellent organizational skills and time management.
• Self-motivated with the ability to work independently and manage multiple concurrent tasks.
• Strong interpersonal communication skills, including the ability to respectfully hold others accountable.
• High attention to detail and commitment to quality.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you're excited about this role but don't meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

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