Assistant Property Manager

KG Investment Properties is a regional commercial real estate firm with locations in Washington, Oregon and Northern California. We are seeking a highly organized, friendly and sharp Assistant Property Manager in our Renton management office. We offer competitive pay and benefits. Duties and needed skills are as follows:

This position supports day to day operations and management of the properties, which includes tenant relations, leasing, building operations, service contracts, and accounts receivable and payable. The ideal candidate would be energetic, self-motivated and have superior time management and multi-tasking skills. The office environment is fast paced and it's necessary to manage frequent interruptions.

Job responsibilities include:

Tenant Relations

• Serve as primary point of contact for tenant service requests, coordinate service calls with vendors and 3rd party facility maintenance team, follow up with tenants on status of requests and maintenance items and coordinate meetings.
• Respond to tenant requests promptly and assist in answering tenant questions and resolving tenant concerns.
• Assist in cultivating positive tenant relations; help in planning events.

Insurance

• Track and maintain certificates of insurance for vendor and tenants, ensuring compliance with leases and service contracts.

Lease Management

• Assist Property Manager with lease documentation and all related correspondence.
• Process all new tenant move-ins and move-outs from start to finish.
• Specifically prepare correspondence; lease-related paperwork; take notes at meetings, track, copy and file documents and related functions.
• Monitor and maintain lease documents, track changes, maintain correspondence and leasing files.

Accounting/Financial

• Prepare, issue and track all Purchase Orders.
• Code all invoices for payment, get proper approvals. Verify accuracy on General Ledger vs. Budget. Maintain records and filing system.
• Assist with Accounts Receivable, review monthly rent-up, rent roll, and tenant statements for accuracy, track tenant payments, monitor tenant delinquencies and assist with collection calls as needed.
• Assist with preparation of annual budgets, CAM estimates and reconciliation, and monthly forecasts.
• Works with accounting and property manager to solidify numbers for amortization, depreciation, capital projects, and accruals.

Vendor Relations

• Identify and research vendors for specific tasks as needed. Coordinate the vendor selection process including interviews and scoring.
• Prepare vendor contracts for review by the property manager.
• Assist in the development, tracking and maintenance of vendor budgets, files, invoices, and contracts.
• Monitor, code and reconcile invoices to the original budget identifying changes in scope and fee.
• Communicate changes in a timely and accurate manner with the person responsible for the contract and accounting.
• Work with vendors to resolve any issues.

Qualifications include:

• High School Diploma required, minimum two years of college or vocational education required.
• Minimum of two years experience in property management, or equivalent industry training.
• Washington State Real Estate Broker License is a plus.
• Ability to successfully perform multiple tasks, with possibility of interruptions, and to reprioritize work on a regular basis, along with the flexibility to respond to changing needs and requests.
• Ability to set own priorities to manage own time to meet deadlines with little or no supervision.
• Strong verbal and written communication skills. Ability to read, write, and speak English.
• Excellent customer service and interpersonal skills. Professional attitude and appearance.
• Excellent organizational talent with great attention to detail.
• Excellent skills in Excel, Word, Outlook and Internet Access; windows based software is required.
• Knowledge of MRI, Yardi, and general accounting and or real estate software a plus.
• General construction knowledge is helpful.

KG Investment Properties is an equal opportunity employer and offers competitive pay and benefits.

Job Type: Full-time

Pay: $85, $87,000.00 per year

Work Location: In person