Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator is responsible for performing specialized clerical and accounting work to ensure the timely and accurate processing of vendor invoices and payments. Work includes coordinating the accounts payable function with purchasing, verifying and matching invoices, preparing checks and remittances, and maintaining detailed vendor and payment records. Performance requires knowledge of accounting principles, attention to detail, and strong organizational skills.

Major Duties and Responsibilities

1. Coordinate accounts payable functions with purchasing, ensuring invoices match purchase orders and receiving reports in accordance with the procurement policies.

2. Review invoices for accuracy and completeness; resolve discrepancies with vendors and Property Managers.

3. Determine correct general ledger account distribution and verify accuracy of postings.

4. Process invoices and schedule payments in accordance with vendor terms and sound cash flow practices.

5. Prepare vendor checks, electronic payments, and remittances for mailing or distribution.

6. Maintain accounts payable vouchers, purchase journals, and check registers for each Housing Authority bank account.

7. Communicate with vendors regarding account status, balances, and payment issues.

8. Prepare supporting documentation for journal vouchers related to accounts payable and general ledger entries.

9. Assist in year-end 1099 reporting to ensure compliance with IRS regulations.

10. Maintain accurate records of vendor files, contracts, and correspondence.

11. Track monthly utility invoices and assist with reporting needs for operating subsidy reports.

12. Coordinate bi-annual vendor fairs.

13. Assist with audit requests.

14. Provide administrative support to the Finance department as required.

Desirable Knowledge and Abilities

• Knowledge of public housing authority operations, procedures, and HUD requirements preferred.
• Knowledge of accounting principles, methods, and practices.
• Proficiency with computer-based accounting systems and Microsoft Office (Excel, Word, Outlook).
• Ability to maintain detailed and accurate financial records.
• Ability to reconcile accounts and resolve discrepancies on time.
• Ability to establish and maintain effective working relationships with co-workers, vendors, and auditors.
• Ability to present information clearly and concisely, both orally and in writing.

Physical Requirements

• Ability to operate a variety of automated office machines, including computers, copiers, printers, and telephones.
• Ability to move or carry materials such as files, reports, and office supplies.

Minimum Education, Training, and/or Experience

• Graduation from a standard high school or vocational school, including or supplemented by coursework in bookkeeping, accounting, or office procedures.
• At least two (2) years of experience in accounts payable or general accounting, with the use of computer-based accounting systems.
• Equivalent combinations of education, training, and experience may be considered sufficient.

Special Requirements

• Must be bondable.
• Possession of a valid State of Georgia driver's license.
• Must be insurable under the Authority's fleet insurance policy.
• Must be able to occasionally work nights or weekends as required.

Job Type: Full-time

Pay: $35, $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• 457(b)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 2 years (Required)

Ability to Commute:

• Athens, GA Required)

Ability to Relocate:

• Athens, GA 30606: Relocate before starting work (Required)

Work Location: In person