Area Administrator

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Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.

Because of Young Life's exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that
each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation
,

Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Job Specific Working Conditions
Snoqualmie Valley Young Life is seeking a relational, detail-oriented Area Administrator to join our team

This part-time position averages 20 hours per week (with flexibility for up to 30 hours during peak seasons such as camp or major events). We're looking for someone who not only enjoys organization and logistics but also values people and community.

The ideal candidate is a self-starter with a heart for service, someone who thrives on both managing details and building genuine relationships with leaders, parents, donors, and students.

Our area includes Young Life (high school) and WyldLife (middle school) ministries. Currently, the area is staffed by one full-time Area Director, and this new role will play an important part in strengthening the foundation of the ministry and helping expand our reach across Snoqualmie Valley.

Our vision is simple:
that every kid in the valley would have the opportunity to meet Jesus.
The anticipated rate is from $16.50 to $17.88.
Area Office Administrator I

Summary
This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties
Written and Verbal Communication

Answer correspondence, do filing and prepare mailings.

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.

Create club/event postcards, flyers, and/or maps.

Send prayer e-mails and monthly updates.

Send personal support mailings.

Create and maintain area M-Site.

Send thank-you letters to donors.

Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

Process and track donations.

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.

Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.

Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

Maintain Contact Databases Including The Following
Update area donor database on a regular basis.

Enter club card data into kid database.

Update parent database.

Maintain newsletter recipient list.

Create and maintain banquet invitation list.

Update contact in Palm/Outlook.

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

Human Resource for Regional Administrators

Track and report vacation, sick and personal days for eligible area staff.

Submit timesheets for hourly staff.

Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

Event Administration
Coordinate Area Meetings, Including
Area Staff Meetings

Area leadership meetings

Area committee meetings

Camp
Track participation, payments, health forms and how much each kid has earned in fundraisers.

Send letters to parents about camp sign-ups, itineraries and health forms.

Responsible for fundraiser marketing.

Construct and distribute camp brochures.

Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

Banquet/Golf Marathon/Auction

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.

Track guest list, table sponsors, RSVP list and donations received from banquet.

Coordinate with table hosts about their invitation lists.

Mail invitations.

Send thank you notes to banquet donors.

Track table sponsors.

Training
Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions
Office Environment

Education
High school education or its equivalent.

Associates degree preferred.

Ongoing education encouraged.

Experience Required For The Job
Previous administrative assistant experience preferred.

Ability to type 55 to 60 words per minute with few errors.

Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).

Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.

Good grammar skills and strong written and verbal communication skills.

Ability to maintain confidentiality.

Basic accounting skills.

Detail oriented multi-tasking ability.

Proven relational skills with both kids and adults.

Initiative with developing processes/systems around events – data organization and maintenance.

Great customer service skills.