Accounts Payable/Receivable Specialist

Please do not apply if you do not have any Accounting or Bookkeeping Experience. You must be an experienced user in QuickBooks.

FL Consulting Group LLC is the Staffing Manager of Flora Craft Brands ), an IL-licensed craft cannabis grower. Flora is a commercial cannabis cultivator and processor that blends process and technology together for a superior product. With over 100+ years of combined experience in the cannabis industry, our team prides itself on creating exceptional offerings and developing personal relationships with Dispensaries around the state of Illinois.

Accounting Clerk (Accounts Receivable & Accounts Payable)Overview

We're looking for a detail-oriented Accounting Clerk to support day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This role helps keep our books accurate and our cash moving—creating customer invoices, processing vendor bills, applying payments, reconciling accounts, and assisting with month-end close. Ideal candidates are organized, proactive, and comfortable working in a fast-paced, "roll-up-your-sleeves" environment. Experience with manufacturing, multi-site operations, and QuickBooks Online is a plus.

Key ResponsibilitiesAccounts Receivable (AR)

• Create and send customer invoices; ensure accurate pricing, terms, and tax.
• Record and apply customer payments (ACH, wire, check, card); prepare bank deposits.
• Monitor AR aging; follow up on past-due accounts and document collection efforts.
• Process credit memos, customer refunds, and write-offs in accordance with policy.
• Maintain customer account records (contacts, credit limits, tax exemption certificates).
• Reconcile AR subledger to the general ledger and assist with month-end accruals.
• Prepare routine AR reports (aging, cash receipts, DSO) for management.

Accounts Payable (AP)

• Set up and maintain vendor records; collect W-9s and verify payment terms.
• Perform 2- or 3-way match (PO/receipt/invoice) and code invoices to correct GL/accounts.
• Obtain approvals per policy; enter bills accurately and on time.
• Schedule and process weekly payment runs (ACH, wire, check, credit card).
• Reconcile vendor statements; research and resolve discrepancies/credits.
• Track employee expense reports and corporate card activity; ensure policy compliance.
• Maintain 1099 vendor data and support year-end 1099 filings.

General Accounting & Close Support

• Assist with bank and credit card reconciliations.
• Support intercompany and multi-entity transactions as needed.
• Help prepare routine reports (AP aging, cash requirements, vendor/expense analyses).
• Maintain orderly digital documentation for audits and tax support.
• Identify process improvements to increase accuracy and efficiency in AR/AP.
• Use QuickBooks Online (and Excel) to streamline workflows and maintain data integrity.

Qualifications

• 1–3 years of AR/AP or general accounting experience (manufacturing experience a plus).
• Associate's degree in Accounting, Finance, or related field; Bachelor's preferred.
• Working knowledge of basic GAAP (debits/credits, accruals, cut-off).
• Proficiency with QuickBooks Online and Microsoft Excel (sorting/filtering, basic formulas; pivots a plus).
• Strong attention to detail, organization, and follow-through; able to meet deadlines.
• Clear, professional communication with customers, vendors, and internal teams.
• Independent, hands-on work style with a service mindset.

Nice to Have

• Experience with multi-site or multi-company environments and intercompany entries.
• Familiarity with inventory flows and cost concepts (e.g., PO receipts, COGS/WIP exposure).
• Prior involvement in 1099 preparation and sales/use tax support.

Work Details

• Job Type: Full-time
• Schedule: [e.g., Mon–Fri, 8:00am–5:00pm]
• Reports To: Accounting Manager

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please provide wage and compensation requirements. Responses with "open" and "negotiation" will not be responded.
• Please provide a summary of Accounts Payable experience

Work Location: In person