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Project Coordinator

3 weeks ago

Minneapolis, Minnesota, United States Jacobs Full time

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our team in Minneapolis, MN is seeking a self-motivated and creative individual who will oversee facilities and work closely with key members of the team.

Responsibilities

  • Preparation and processing of purchase order for medical equipment, receiving and accounting of equipment, managing equipment inventories, and assisting with move management activities
  • Independently writing reports and correspondences; screening calls and responding to requests; managing calendars
  • Making meeting and event arrangements; responsible for expense entries
  • Overseeing administrative building related activities including planning and coordinating installations and refurbishments
  • Preserving the good condition of infrastructure and ensuring that administrative facilities are safe and well-functioning
  • Optimizing the use of space and equipment while reducing operating costs
  • Preparing reports and analyzing data, including financial data; and maintaining files and records

Here's what you'll need

  • 6-8 years of increasingly responsible administrative experience
  • Minimum 3 years of supervisory and/or office management experience
  • High level of proficiency in Microsoft Office, including Word, Excel, PowerPoint & Outlook
  • Advanced proficiency in principles and methods of business correspondence and report preparation

Ideally, you'll have

  • Bachelor's or Associates/Technical degree with coursework in public or business administration, or a related field
  • Ability to perform multiple and concurrent tasks, often under time constraints and/or in an environment of frequent interruptions
  • Proven excellent written and verbal communication skills
  • Demonstrated organizational skills and ability to pay close attention to details
  • Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills
  • Ability to manage multiple projects simultaneously and complete work under deadlines

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $66,560.00 to $74, Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on December 16, 2025. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.