Accounts Payable Assistant

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Hourly Range

31.05

Overview

Reporting to the Manager of Transaction Processing in Accounts Payable, the Accounts Payable Assistant provides administrative, financial and customer service support to the Yale community. The Accounts Payable Assistant processes invoices for financials systems Asset Works, E-Cap, Kofax and Workday. Communicate and resolve transaction processing problems with internal and external interface owners, department administration, & central units. Respond to telephone and email inquiries from faculty, staff, and vendor community. Ensure that current standards are met for transaction turnaround times and accuracy. Work effectively with colleagues by practicing punctuality, problem solving, and honest communication as well as meeting all standards of confidentiality.

Required Skills and Abilities

1. Proven ability in Accounts Payables and/or Accounting. Demonstrated ability with Transaction/Enterprise Resource Planning (ERP) processing in systems such as Workday.

1. Computer skills and working knowledge of software such as Word, Excel, Outlook; Internet navigation skills. Ability to determine priorities, work independently and meet deadlines.

2. Ability to maintain a high level of accuracy in preparing and entering financial transactions, strong organizational skills, multi-tasking skills, strong attention to detail and excellent attendance. Strong customer service skills and professional demeanor.

3. Strong customer service skills and professional demeanor. Ability to critically assess customer inquiries and provide appropriate information or resolution using judgment and available resources.

4. Analytical and problem solving skills, decision making skills, effective verbal and listening, communications skills, and attention to detail.

Preferred Skills and Abilities

Experience with Workday, Sales Force, Kofax and Asset Works.

Principal Responsibilities

1. Serves as a principal source of information on rules and procedures governing University accounts receivable. Oversees and instructs support staff. 2. Oversees maintenance of account files, ensuring accuracy and completeness. Reviews payment histories. 3. Resolves problem and delinquent accounts with supervisor and collection agency. Assists with final review and disposition of problem accounts. 4. Recommends and implements changes to systems and operating procedures. Composes form letters and correspondence used in accounts receivable activities. 5. Researches individual accounts. Summarizes findings in reports. Completes and processes forms. Performs clerical functions incidental to account activity. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree, or an equivalent combination of experience and education.

Job Posting Date

10/20/2025

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Time Type

Full time

Duration Type

Staff

Work Model

Location

150 Munson Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.