Administrative Specialist I

1 day ago

Pine Bluff, Arkansas, United States Southeast Arkansas College Full time

Job Description: The Administrative Specialist I position is responsible for reviewing and processing documents including applications for admission to the College, transcripts, forms, records, and reports for accuracy and completeness of information and compliance with laws and regulations. Performs transcript evaluations, daily validation reports, imaging of documents to the student's electronic file, and other general office duties under general supervision, including daily interaction with students, staff, and faculty. Accurately composes and types routine correspondence and form letters. Enters data into the student information system and makes changes/corrections as necessary. Job duties also include, but are not limited to, cross training to assist in the Registrar's Office.

Knowledge, Abilities, And Skills:

  • Knowledge of record keeping and general office procedures
  • Knowledge of computers and software applications
  • Ability to conduct research and compile data in report form
  • Ability to establish and maintain filing systems
  • Ability to operate standard office equipment
  • Ability to analyze documents to determine compliance with rules, regulations, and procedures
  • Ability to communicate effectively and efficiently both orally and in writing
  • Ability to maintain confidentiality
  • Strong multitasking skills with a focus on accuracy and attention to detail
  • Experience with Microsoft Word and Excel
  • Excellent computer, interpersonal, and communication skills

Minimum Qualifications: The formal education equivalent of a high school diploma.

Preferred Qualifications: Associate degree in Office Administration or related field. Minimum of one year of clerical experience National Career Readiness Certificate (NCRC).

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Application Procedures: All candidates must apply online at Click 'Start Application' to complete the online application. Interested individuals should submit a completed Southeast Arkansas College Employment Application. Please note: All transcripts, certifications, and other credentials should be uploaded with your Resume and Cover Letter. Paper documents will not be accepted.

Required Applicant Documents:

  • Cover Letter
  • Resume
  • College Transcripts (Please note: Official transcripts are required upon offer of employment.)
  • Certifications, licensures, or other credentials (Please note: Official copies will be required upon offer of employment.)

All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.

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