Assistant Manager

Compensation Range

$ $38.10

-

Job Description Summary

This role provides critical support for election operations in Weld County. Key responsibilities include ensuring cybersecurity and data integrity, maintaining compliance with state and federal election laws, and providing logistical and operational support for voting centers and ballot processing. The position requires strong knowledge of election laws, technical systems, and office procedures, as well as excellent communication, analytical, and organizational skills. Works under general supervision from the Clerk & Recorder, Chief Deputy and Deputy of Elections.

-

Job Description

Voter Registration and Database Management - 30%

• Maintain a clean, accurate voter registration database.
• Assist with all mapping functions necessary for the creation and maintenance of all taxing districts, municipalities, and towns in the voter registration function.
• Ensure accurate voter registration data is available to the public and political entities.
• Process paper and electronic voter registration forms, voter letters, and voter confirmation cards.
• Provide local technical support for the statewide voter registration database application (SCORE): troubleshooting, acceptance testing, specification reviews, and reporting.
• Enter data into several different computer programs. Ability to learn and apply new computer skills on a regular basis. Use of computer programs such as Microsoft Windows, Work, Excel and Outlook.
• Create, update, and maintain in-house software solutions.

Customer Service - 20%

• Answer questions and respond to any voter call regarding non-received ballots, incorrect ballots, or voter errors.
• Assist the public in person, by phone, through electronic media, and in writing regarding voting information. Work to resolve complex transactions, utilizing negotiation and problem resolution skills with sensitivity to the voters' needs and expectations.
• Public contact in the office area; answer questions, explain processes, and further the voter education process with the public.
• Compose and type correspondence, reports, and other items using some technical terminology and requiring some exercise of independent judgment as to accuracy and completeness.
• Serve as a liaison between the Clerk & Recorder's Office and representatives of business and industry, trade and professional associations, and clients. Provide or disseminate information, both orally and in writing, regarding statutory changes and/or policy modifications.

Cybersecurity and Data Integrity: 20%

• Conduct annual reviews and updates to the office's Cybersecurity Policy to remain aligned with emerging threats, technologies, and regulatory mandates.
• Perform regular vulnerability and risk assessments on election systems and infrastructure.
• Ensure full compliance with applicable state statutes, Colorado Secretary of State rules, and internal Weld County policies.
• Protect election-related data, processes, and equipment from both internal and external security threats.

Regulatory and Legal Compliance: 20%

• Monitor, interpret, and implement frequent changes to election-related laws and regulations at the federal and state levels.
• Ensure adherence to all security protocols and documentation standards required by law and administrative rules.
• Operational Support for Elections:
• Provide critical support for the setup, testing, operation, and breakdown of Voter Service and Polling Centers (VSPCs).
• Assist with the logistics and security of 24-hour ballot drop boxes, including chain-of-custody and surveillance monitoring.
• Prepare and distribute election training materials to ensure consistent and effective volunteer and staff performance.

Election Warehouse and Logistics: 10%

• Help manage and maintain the election warehouse, including inventory control, equipment upkeep, and efficient coordination of supplies.
• Support the complex logistics that underpin successful election administration, particularly during high-turnout or high-security events.

-

Required Qualifications

Required Education

• Associate's Degree and 5 years experience in an increasingly responsible position in an office setting or
• High School Diploma/GED and 7 years experience in an increasingly responsible position in an office setting

Preferred Experience

• Computer data entry, basic ten key, public contact experience strongly preferred.

Skills and Abilities

• Will be required to work in any department of the Clerk and Recorder, and to work flexible hours, to include evenings, weekends and holidays.
• Ability to adapt to fast paced, high volume and ever changing work environment and be able to handle high stress situations.
• Considerable knowledge of office practices and procedures; working knowledge of elections as required by the position; skills in operation of office equipment, including personal computer, SCORE system, calculator, ballot marking devices, etc.
• Ability to learn technical terminology; to compose letters and materials using some exercise of independent judgment; to follow verbal and written instructions; to communicate effectively verbally and in writing; and to establish and maintain effective working relationships with employees, agencies and the public.
• Have an understanding of Colorado Revised Statutes, Title 1, election laws, and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1993, thorough understanding of all election rules pertaining to all aspects of elections.
• Candidate must pass criminal background check prior to employment start date.
• Research techniques, sources, and availability of information as well as methods of report presentation.
• Routine software and business applications include but are limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management, and databases.

Licenses and Certifications

• Job offer is contingent upon passing a background investigation. Upon Hire Required
• Must possess a valid Colorado Driver's License and adequate a Liability Insurance and be willing to travel throughout Weld County. Upon Hire Required
• Possession of or ability to obtain, in the next two years, a Colorado State Election Certification.
• Maintain continuing education hours annually or as required.
• Possession of, or ability to obtain, voter's registration in the State of Colorado.
• Driving is essential in this position.
• Candidate must have a valid Driver's License and Liability Insurance Upon Hire Required
• Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring and random drug screens throughout employment. Required

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

-

Use the link below to get a closer look at the generous benefits offered:

-

Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.