Payroll Business Analyst

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Agency Only

Opening Date: November 14, 2025

Closing Date: 12:01 a.m. on December 3, 2025

Job Class Code: CA25

Grade: 25 - Confidential

Salary: $ 59, $ 84,323.20 / Annually

Position Number:

Location: Augusta

The Office of The State Controller is looking for a highly motivated and organized Payroll Business Analyst to join our payroll team. In this position, you will play a key role in ensuring accurate and timely payroll processing for all employees. If you have a strong attention to detail, excellent communication skills, and a passion for payroll, we encourage you to apply for this exciting opportunity

JOB DESCRIPTION:

The Payroll Analyst in the Controller's Office plays a critical role in directing and overseeing Payroll programs statewide. This role is responsible for a wide range of Payroll functions, including payroll processing, maintaining accurate payroll records, and ensuring compliance with federal, state and local regulations. The Payroll Analyst contributes to the overall success of Payroll administration ensuring seamless payroll operations within the organization. Work is preformed under limited supervision.

REPRESENTATIVE TASKS:

• Oversee and coordinate statewide personnel programs to ensure alignment with organizational policies and standards.
• Monitor payroll processes to ensure accuracy, timeliness, and compliance with federal, state, and local regulations.
• Collaborate with other departments, including Human Resources and Finance, to streamline processes and enhance cross-functional efficiency.
• Resolve escalated payroll-related issues, ensuring consistent follow-up and effective problem management.
• Proactively utilizes corrective action methods and techniques in order to refine and adapt necessary operational changes within payroll systems.
• Collects data, maintains schedules, and resource information in order to ensure payroll systems meet state-wide agency needs.
• Analyzes user problems and agency operations in order to develop operational requirements for proposed or revised processes.
• Coordinates payroll systems operation planning and evaluation.
• Prepares quality controls, and complex documents based on input from internal and external users in order to ensure proper time and attendance and payroll processing.
• Analyzes user problems and agency operations in order to develop operational requirements for proposed pr revised processes.
• Proactively utilizes corrective action methods and techniques in order to refine and adapt necessary operational changes within payroll systems.
• Collects data, maintains schedules, and resource information in order to ensure payroll systems meet state-wide agency needs.
• Discusses change requests with managers and identifies immediate impact on daily operations in order to assess and respond to potential problems.
• Collaborate with managers in order to develop and instill best practices.
• Facilitates timely communications with program managers, internal and external customers in order to discuss payroll problems, corrective action plans, and related payroll issues.
• Facilitates, tests, audits, and validates system improvements in order to administer and monitor system changes.
• Tracks, coordinates, and facilitates agency projects in order to monitor and expedite improvements in payroll systems.
• Reviews, analyzes, and designs systems training data and identifies issues with payroll systems in order to plan and implement training programs with agency employees.
• Identifies payroll system problems impacting program performance and coordinates these problems with OIT personnel in order to information system and program operation solutions on an ongoing basis.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED :

• Initiative and accountability in managing payroll and personnel operations.
• Ability to manage multiple priorities and maintain attention to detail in a dynamic environment.
• Expertise in process improvement and operational efficiency.
• Commitment to confidentiality and integrity in handling sensitive employee information.
• Understand end to end payroll cycles, wage calculations, deductions, overtime, garnishments and employee Benefit administration.
• Knowledge of state payroll related laws, rules and regulations.
• Knowledge of Payroll theories, principles, and practices.
• Knowledges of Civil Service law, rules and procedures.
• Knowledge of FLSA.
• Knowledge of statewide systems, such as MFASIS HR, Time and Attendance System, HR Warehouse.
• Ability to plan and direct the activities of a staff.
• Ability to represent the Department in payroll matters.
• Ability to communicate effectively orally and in writing.
• Knowledge of computerized payroll systems and standardized desktop technology.
• Knowledge of supervisory principles, practices, and techniques.
• Ability to develop and recommend significant modifications to the HR Payroll systems and policies.
• Ability you provide guidance and technical expertise to lower-level professional and technical payroll staff.

MINIMUM QUALIFICATIONS :

Training, education, or experience in large scale payroll operations work that demonstrates the ability to use independent judgment, initiative, and decision-making on complex payroll matters. Must be trained and have extensive working knowledge of the Workday application or other automated payroll systems.

APPLICATION INSTRUCTIONS:

Please submit a cover letter along with a current resume.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

CONTACT INFORMATION: For more information or questions specific to the position, please contact

The selected candidate will be required to pass the required background checks (fingerprinting may be required ) as a condition of employment .

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State .

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

• Retirement Plan – The State of Maine contributes 18.91 % of pay to the Maine Public Employees Retirement System ( MainePERS ), on behalf of the employee .

• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional , unpaid leave may also be available, under the Family and Medical Leave Act .

• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it Let us know how your experience and passion set you apart.

If you require a paper application, please download and print one HERE

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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