VITA Site Coordinator

About EBALDC
For almost 20 years, EBALDC has been developing and refining a range of asset building programs that complement our housing services, including free tax preparation, individual development accounts (IDAs), youth financial literacy, and financial counseling.  One of our longest lasting programs is our IRS-supported Volunteer Income Tax Assistance (VITA) services, which integrates a Savings Initiative and financial counseling and coaching into its model.  Every year, VITA programs across the country help millions of low to moderate income (LMI) individuals and families file their taxes for free, liberating them from predatory preparation practices that lower their returns.  By providing this service to the community, we bring income back into the pockets of Bay Area residents and help them plan for the future.  Since EBALDC began providing VITA services in 2003, we've grown assist almost 14,000 LMI individuals and families claim more than $20 million in tax refunds including approximately $9 million in Earned Income Tax Credits (EITC). In 2025, our sites completed 1,100+ tax returns.

Position Summary
The VITA Site Coordinator will lead EBALDC's VITA overall program. The role includes facilitating and leading tax trainings, managing volunteers, leading site operations, supporting tax assistance, and ensuring proper document compliance and reporting. No tax knowledge is required and training is provided.

Schedule: Part Time/ 30 hours per week 

Key Duties and Responsibilities
Manage Daily Site Operations

• Oversee tax preparation by volunteers, ensuring all tax preparers maintain certification, provide good customer service, and maintain a friendly atmosphere. 
• Manage day-to-day VITA site, ensure site is open as scheduled, is adequately staffed, and room is set up. 
• Ensure that equipment such as laptops and tax files are secured at all times.
• Ensure that site is following appropriate policies and procedures for confidentiality, data releases and data security.

Provide Tax Assistance and Ensure Quality Services

• Assist clients and volunteers with tax returns. Ensure tax returns are accurate via the quality review process.
• Act as the e-file administrator. Review tax returns to be e-filed to ensure quality and completeness and file within 48 hours of preparation. Call taxpayers to verify information as needed.
• Maintain hard copy files accurately for accepted returns, rejected returns and paper returns. Review rejected returns and informs the related tax filer within 24 hours. Provide the tax filer with assistance to fix the problem and resubmit the tax return.
• Provide verbal interpretation in Cantonese, Mandarin and/or Spanish and periodic written translation as needed.

Manage Volunteers

• Ensure that volunteers are following policy, procedures and providing good customer service.
• Coordinate with volunteers to adequately staff tax site, including consideration for translation needs, intake and administrative needs, and tax certification needs.
• Ensure that volunteers encourage VITA clients to save their refunds as part of our Savings Initiative, and connect VITA clients to SparkPoint Oakland financial coaching.  

 Program Planning, Evaluation, and Reporting

• Accurately and efficiently enter data into various online customer tracking systems. 
• Provide accurate and timely reporting on customer status using digital and paper case files, following standards based on IRS document and privacy standards. 
• Complete monthly, quarterly, and annual reports in a timely manner as requested, including program reports, client surveys, client success stories, event summaries, and program photos. 

Time Management

• Report to work as scheduled, and follows call-in and approval procedures for time off. 
• Organize and prioritize work effectively. 
• Participate in training and development programs to improve personal skills/knowledge. 

Required Knowledge, Skills & Abilities

• No experience necessary, can be entry-level. If experienced in this field of work, would prefer two years of experience in financial services, program coordination role, or former volunteer tax assistant. 
• No experience necessary, can be entry-level. If experienced in this field of work, would prefer tax experience and basic knowledge of topics such as taxpayer requirements, filing status, tax credits, deductions and general tax assistance issues.
• Ability to manage and coordinate a group of volunteers from diverse backgrounds.  Past experience leading groups or coordinating events preferred.
• Proficiency in working in diverse, low-income communities with cultural competency and sensitivity required.
• Fluency in Cantonese, Mandarin, and/or Spanish speaking, reading, and writing preferred. Demonstrates a positive attitude, respect, strong customer service and rapport with clients and colleagues. 
• Proven ability to handle multiple projects simultaneously while commanding strong attention to details and accuracy.
• Has at minimum a high school diploma or GED.   
• Computer skills appropriate for setting up workstations on a daily basis, and maintaining site records and troubleshooting software and hardware problems. 
• Must be able to work weekends and evenings from January through May.  Our tax sites are open Saturdays and Sundays 9am – 5pm, and several weekdays from 12 – 8pm.
• Continued employment is contingent on receiving a passing score on the IRS Basic Certification and IRS Advanced Certification tests (training provided).

Physical Demands

• Ability to complete data entry using a computer keyboard for several hours per day. 
• Ability to lift/move up to 15 lbs.
• Ability to navigate the VITA site throughout operating hours, which may require walking and standing for long periods of time.
• Ability to work in an environment characterized by moderate to high noise levels due to multiple conversations occurring in an enclosed area.  Ability to communicate effectively with VITA Volunteers, clients and EBALDC staff in this environment.

Salary:  $26.00-$30.00 based on experience and education.
 

Benefits and Other Information:

EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.

Equal Employment Opportunity: Equal employment opportunity in full compliance with applicable law will be provided to all persons without regard to age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including but not limited to AIDS and ARC) military or military veteran status, or other characteristics protected by law.

Diversity, Equity, and Inclusion (DEI): We believe our commitment to building healthy, vibrant and safe neighborhoods through community development is strengthened when we pursue diversity, equity, and inclusion as both agency values and practices.

This position qualifies for the federal Public Service Loan Forgiveness (PSLF) program. As a nonprofit employer, EBALDC is a qualified organization under the PSLF program, which may allow eligible employees to receive forgiveness on certain federal student loans after meeting program requirements.
 

**All candidates will be subject to a background check as a condition of employment**

---