Operations Coordinator

13 hours ago

West Palm Beach, Florida, United States Trivium Group Full time

Executive Assistant: Run the Life, Achieve the Vision
Oleander Ave, Palm Beach, Florida (On-Site Position)

Full-Time | $65,000-$75,000/year + Performance Bonuses

We are looking for a
highly proactive, ultra-organized, and business-savvy Executive Assistant
to partner with Savannah Lee and manage both her personal life and professional ventures. You will act as the
right-hand operator
, ensuring her day-to-day life runs smoothly and strategically, so she can focus on growing her businesses and pursuing ambitious goals.

About Savannah Lee
Savannah is an
Ambitious, Visionary Entrepreneur
with a growing portfolio that includes a marketing agency, modeling agencies, and plans for a non-profit organization. She runs her life like a high-performing business and needs a
strategic operator
to manage daily, weekly, and quarterly life and business goals.

The Role
As Savannah's Executive Assistant, you will manage a
complex personal and professional roadmap
—from finances, operations, and communications to lifestyle, health, and travel. You are not just an assistant—you are the
COO of her life.
Key Responsibilities
Business & Operational Management

  • Oversee business entity formation and administrative tasks (LLCs, Trusts, 501(c) non-profit).
  • Manage personal and business budgets, bookkeeping, and expense reporting.
  • Track progress on goals using project management tools and ensure accountability

Executive Support & Communications

  • Manage Savannah's professional and personal calendar.
  • Triage emails and communications with vendors, partners, and stakeholders.
  • Coordinate with contractors, collaborators, and industry contacts for projects and events

Personal & Lifestyle Management

  • Oversee personal goals in health, wellness, home, and personal growth.
  • Manage health appointments, trainers, nutritionists, and wellness routines.
  • Coordinate domestic and international travel, including private arrangements.
  • Handle personal errands, household tasks, and wardrobe coordination

Requirements
What Success Looks Like in a Year
In this role, you will successfully partner with Savannah to execute her full 2026 Yearly Goals Roadmap across all personal and professional areas. You will act as a "2.0 version" of Savannah, anticipating her needs and completing tasks with such efficiency that she can't imagine life without you, paving the way for a potential long-term partnership. You will also be prepared to travel one to two times per month for business events and trips, handling all logistics and on-site preparations.

Qualifications & Experience

  • 3-5+ years of experience in an Executive Assistant, Business Manager, or Operations role, ideally supporting a high-net-worth individual or C-level executive
  • Backgrounds in Business, Accounting/Finance, or Operations are highly preferred
  • Must be proficient with QuickBooks and other task management/email tools
  • Required Languages: English (Fluent). Nice-to-Have: Spanish (for practice)
  • Ability to perform light cooking/meal prep focusing on nutrition (macros/micros)

Who We're Looking For

  • Highly organized, proactive, and detail-oriented.
  • Comfortable managing complex schedules and sensitive information.
  • Strong financial literacy and administrative skills.
  • Ability to work independently and anticipate needs before being asked

Benefits

  • Salary Range: $60,000 - $75,000
  • Bonus Structure: Up to $5,000 performance-based annual bonus, depending on performance.
  • Work Model: Full-Time, Fully Onsite at the Savannah's residence in Oleander Ave, Palm Beach, Florida
  • Schedule: Standard hours 9 AM - 5 PM EST (must be available and responsive after hours as needed

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