Senior Events Manager

6 days ago

New York, New York, United States Taylor Hodson Staffing Full time

Senior Events Manager

Role Overview

We are seeking a Senior Events Manager to lead the planning, execution, and evaluation of high-impact external events supporting senior leadership and key stakeholders. This role owns events end to end—from strategy and logistics through onsite delivery and post-event reporting—ensuring each event delivers clear business, relationship, and brand outcomes.

This is a hands-on, highly visible role ideal for someone who thrives in fast-paced environments and is comfortable leading cross-functional teams and vendors without formal direct reports.

Key Responsibilities

Event Strategy & Planning

  • Develop event concepts, objectives, and execution plans aligned with business priorities.
  • Create detailed event briefs, timelines, logistics plans, and cost models.
  • Source venues and negotiate contracts with hotels, event spaces, production vendors, and suppliers.
  • Coordinate lodging, catering, audiovisual, décor, transportation, and hospitality needs.
  • Forecast, track, and manage event budgets.

Stakeholder & Team Coordination

  • Define event staffing and participation models, including attendee strategy and executive briefing needs.
  • Partner with internal teams and external vendors to align on objectives, deliverables, and schedules.
  • Prepare and distribute agendas, guidance, and planning materials.

Onsite Event Leadership

  • Lead onsite setup, registration flow, staging, and meeting room execution.
  • Manage internal support teams, contractors, and venue staff during events.
  • Proactively identify and resolve issues to ensure seamless execution and strong attendee experience.

Vendor & Contract Management

  • Lead negotiations with hospitality partners, venues, AV providers, and agencies.
  • Evaluate vendor proposals for cost efficiency, quality, and service standards.
  • Maintain strong supplier relationships and oversee performance.

Post-Event & Optimization

  • Deliver post-event reporting including budget reconciliation, feedback, and performance metrics.
  • Conduct stakeholder debriefs and recommend improvements for future events.
  • Track event effectiveness including engagement, meeting outcomes, and ROI.

Qualifications

  • 8+ years of experience in corporate event management, hospitality, or large-scale event planning.
  • Proven success managing complex, multi-day events from planning through onsite execution.
  • Strong contract negotiation experience with hotels, venues, and event vendors.
  • Ability to lead cross-functional teams and vendors without formal people management.
  • Excellent budgeting, financial tracking, and reporting skills.
  • Exceptional communication, organization, and problem-solving abilities.
  • Experience supporting senior executives, VIPs, or high-visibility stakeholder events.
  • Familiarity with event management platforms, CRM systems, or attendee workflow tools preferred.
  • Experience with global or multi-regional events a plus.

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