Purchasing & Receiving Agent

Job Details
Job Location:    Snowmass Club - Snowmass Village, CO
Position Type:    Full Time
Salary Range:    $ $ Salary
Job Shift:    Any

Description

Location: Snowmass Club | Snowmass Village, CO

Status: Full-Time | Exempt

Reports to: Assistant General Manager

Supervises: None

Are you an organized, detail-oriented professional who enjoys creating structure and efficiency behind the scenes? Snowmass Club is looking for a Purchasing Agent to oversee the sourcing, purchasing, and management of goods, supplies, and equipment for our entire Club. This role ensures that every department—from Food & Beverage to Housekeeping—has what they need, when they need it, all while maintaining accuracy, cost control, and exceptional vendor relationships.

What Guides Us

OUR MISSION – Inspire lasting memories and meaningful connections with all the comforts of home

OUR VISION – To be the Club of choice for work & play

OUR VALUES – Y.E.S.

You Elevate Service – Every interaction is an opportunity to create magic

We Are One Team – Support, empower, and celebrate success together

Be A Host – Anticipate needs, care for others, and communicate authentically

Embrace the Adventure – Live passionately, be curious, and keep learning

Family Culture – Create memorable experiences for members & staff

What You'll Do

Leadership & Collaboration

• Act ethically, manage budgets responsibly, and follow Club policies.

• Build positive, collaborative relationships with department heads to support daily operations.

• Model professionalism, reliability, and fiscal responsibility in all interactions.

• Provide guidance and training on purchasing and receiving procedures.

Procurement & Purchasing

• Implement and maintain a standardized purchase order system across all departments.

• Source, evaluate, and maintain vendor relationships; negotiate pricing, terms, and quality standards.

• Process purchase orders in alignment with approved budgets and purchasing policies.

• Standardize products where possible to improve consistency and reduce waste.

• Maintain and update approved vendor lists, ensuring strong performance in pricing, service, and quality.

• Coordinate with department leaders on seasonal needs, projects, and special events.

Receiving & Inventory Management

• Oversee centralized receiving for all departments, verifying deliveries and resolving discrepancies.

• Maintain organized, safe, and efficient storage areas using FIFO rotation.

• Keep accurate inventory records and conduct regular audits.

• Support monthly and year-end physical inventories.

Cost Control & Compliance

• Partner with the Controller to track spending, identify variances, and control costs.

• Implement SOPs for purchasing, receiving, and documentation workflows.

• Ensure timely and accurate invoice submission to Accounts Payable.

• Identify opportunities for vendor consolidation, rebates, and cost savings.

Security & Accountability

• Maintain controls to prevent loss, theft, or misuse of Club property.

• Monitor inventory distribution and maintain restricted access where appropriate.

Administration & Reporting

• Utilize club systems (e.g., Jonas Club Management or equivalent) for POs, receiving, and inventory tracking.

• Maintain accurate pricing, item catalogs, vendor files, and par levels.

• Prepare reports on purchasing trends, cost changes, and inventory turnover.

• Recommend process and technology improvements to enhance efficiency.

Additional Responsibilities

• Assist with special projects and event purchasing as needed.

• Participate in Club events or employee activities.

• Support departmental budgeting and forecasting efforts.

• Monitor market trends for opportunities to improve quality and value.

Qualifications

Qualifications & Skills

• Purchasing certification preferred.

• Proficiency with Microsoft Office and purchasing/accounting software (Jonas experience a plus).

• Strong organizational, communication, and negotiation skills.

• Ability to lift 25–50 lbs. and work between office, storage, and department locations.

• Must be able to communicate clearly in person, by phone, and in writing.

• Valid driver's license for occasional local supply pickups.

Full-Time Benefits

• Health, Dental & Vision Insurance

• Life Insurance

• Paid Time Off

Other Perks

• Potential Employee Housing

• Sick Pay

• 401(k)

• 60% Discount on RFTA Bus Passes

• Restaurant & Retail Discounts

• Free On-Site Parking

• Employee Meals

• Golf, Tennis, & Gym Access

• Employee Wellness Programs

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