Faculty Practice Manager

Position Information

Recruitment/Posting Title

Faculty Practice Manager (Multiple Vacancies)

Job Category

Staff & Executive - Healthcare

Department

RHG-RWJ Clinic Management

Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Faculty Practice Manager for the department of Surgery at the Robert Wood Johnson Medical School.

The primary purpose of the Faculty Practice Manager position is to provide effective leadership for the overall operations of the division. Responsible for efficient and effective daily operations, general administration and accountability of the practice, including but not limited to personnel, budget oversight and performance, patient through-put, billing cycle, patient scheduling, registration, patient co-pay collection, coding performance, timely claim submissions, denial analysis, denial/ appeals process, training, and other related clinical practice support. Provides leadership and influences the practice's personnel (faculty and staff) to achieve service delivery objectives set for the clinical practice. Ensures compliance with University policies and procedures and various accrediting bodies and government agencies.

Among the key duties of this position are the following:

• Provides supervision for the division to clinical practice personnel (front desk, billing staff, and the administrative aspects of assigned clinical staff) and guidance on all financial and administrative matters affecting the clinical practice.
• Participates effectively in personnel matters, coordinates functions of staff, reassigning and distributing work assignments, and evaluates the education and training needs of personnel and directs development and implementation of in-service programs.
• Supervises and conducts performance evaluations of clinical practice personnel based on union or university guidelines and ensures that the staff is evaluated on their knowledge of and adherence to the clinical practice's policies and procedures. Provides appropriate management interventions in an effective manner. Collaborates with leadership to ensure all staff receive new employee and annual competency evaluations. Manages staff use of benefit time per university policies.
• Performs and recommends hiring, firing, training, performance recognition/assessment, discipline, timekeeping, record keeping, policy implementation, promoting and other personnel actions.
• Performs personnel management functions such as establishing personnel qualification requirements, drafting procedure manuals and installing record and reporting systems. Ensures a continuous environment where patient safety is promoted.

FLSA

Exempt

Grade

30S

Salary Details

Minimum Salary

Mid Range Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

MPSC - Legacy UMD

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in a relevant social or health care field; plus five (5) years of related experience preferably in a professional practice setting.
• Prior 1 year supervisory or lead experience required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Strong verbal, written and interpersonal communication skills required.
• Capable of exercising sound leadership and management skills.
• Demonstrated knowledge of the clinical revenue cycle, including thorough knowledge of billing/coding regulations and practices.
• Demonstrated interest and participation in professional, educational and research activities.
• Outstanding human relations and leadership skills, and the ability to function in a team environment required.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment is preferred.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. Ability to lift 25 lbs.
• Work Environment: Office environment. Moderate Noise.

Special Conditions

• May be required to work evenings and weekends at various locations depending on need.

Posting Details

Posting Number

25ST2229

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Downtown New Brunswick

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.