Executive Personal Assistant

2 weeks ago

San Juan Capistrano, California, United States Yorke Engineering, LLC Full time $60,000 - $100,000 per year

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees.

We are looking for a sharp and reliable
Executive Personal Assistant
. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in
San Juan Capistrano, CA
during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff.

Position Summary:

The
Executive Personal Assistant
assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities.

The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

The candidate responsibilities and qualifications will include:

  • Support Executive Management with special assignments including:
  • Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials;
  • Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events;
  • Create content for a variety of tasks using Excel, PowerPoint, and Word formats;
  • Create content, messaging, and activities for Staff Meeting, holiday party, and special events support;
  • Prepare, print, and organize training materials for clients and staff;
  • Coordinate projects between Executive Management and employees;
  • Collect client feedback and help company leaders create training opportunities based on key improvement areas;
  • Special projects and filing in SharePoint.
  • Manage Outlook calendars and filter emails based on priorities;
  • Submit expense reports and schedule travel;
  • Team-driven individual that's motivated to support other team members when needed;
  • Schedule and complete personal tasks for example:
  • Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores;
  • Supervise vendors for home maintenance, renovations, and landscaping;
  • Car services drop-off pickups for routine maintenance.

Candidate Qualifications include:

  • Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2;
    GPA will be verified;
  • 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years;
  • Solid organizational skills including the ability to multi-task, prioritize, and work independently;
  • Excellent verbal and written communication skills;
  • Available to work in-office at our San Juan Capistrano office during business days;
  • Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

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