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Event Coordinator

2 weeks ago

Kissimmee, Florida, United States Sierra Lodgings Inc Full time $40,000 - $60,000 per year

We are currently accepting applications for an energetic, experienced Event Coordinator to join the team here at Embassy Suites Orland Lake Buena Vista South. Our award-winning property is 300 suites with 40,000 sq. ft. of meeting, pre-function, and event space. We have a well-tenured management team, which runs this very busy hotel and convention center in an exceptional manner with high standards, expectations, and strong results orientation.

Scope of Position

The Event Coordinator works closely with Sales & Catering Managers, Banquet Team, Executive Chef & Kitchen Team, Director of Food & Beverage, and the Event Management Team to ensure excellent customer service and the highest level of accuracy in events is always provided.

Position Requirements

  • Professional demeanor appropriate for a hotel environment.
  • Proven organizational, interpersonal and communication skills.
  • Knowledge of events market is a plus.
  • Detailed oriented, quality focused and resourceful with excellent verbal and written communication skills.
  • Effective planning and organizational skills to implement multiple projects and meet deadlines.
  • Ability to effectively deal with internal and external clients.

Primary Responsibilities

  • Perform a variety of administrative and support services for the Event Management team
  • Support large group events as well as local catering/social events
  • Maintain open lines of communication with all departments to ensure success
  • Communicate with vendors as necessary
  • Attend all necessary meetings including pre-conference, resume, BEO, etc.
  • Assist with client/guest inquiries as necessary
  • Assist with internal inquiries/calls regarding groups/events
  • Process invoices as necessary to support the department
  • Physically assist with events by being present on the floor when needed
  • Maintain a calendar to support the department
  • Perform additional responsibilities as assigned by Event Management

Education

  • High School diploma or GED; minimal experience in event management or related professional area OR
  • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.

Skills and Abilities

  • Effectively adjust to changes in work tasks or environment.
  • Develop and sustain productive customer relationships; actively seeking information to understand and address customers' needs.
  • Develop creative ideas about products and services.
  • Identify and understand concerns and opportunities, using effective approaches for choosing a course of action or developing solutions.
  • Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

  • Able to work in a fast-paced environment.
  • On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
  • Intermittently twist to reach equipment or supplies surrounding desk.
  • Use telephone and computer keyboard daily.
  • Occasionally lift and carry items weighing up to 50 pounds.

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities of qualifications of the job.