Associate Director Operations- Tulsa

Associate Director Operations

Essential Duties:

• Assists the Director or Asst VP in managing Operations/Facilities Management personnel, budget, policy, strategic planning, and daily operations. Provides oversight and leadership to Facilities Management, General Services, and Steam and Chilled Water Plant.
•  Assists the Director/Asst VP in developing and implementing new departmental policies.
• Assists Human Resources with job description revisions and discusses wage and salary Issues and personnel actions with Human Resources.
• Responsible for the departmental stockroom ensuring supplies and equipment are replenished in a timely manner.
• Responsible for the campus mall room and the billing and financial oversight.
• Responsible for the campus Post Office and financial oversight.
• Performs the duties of the Director/Asst VP in his/her absence.
• Performs related duties as assigned to successfully fulfill the function of the position.
• Provides overall direction and leadership for General Services, Carpenter Shop, Mailroom, Paint Shop, Electronics, Cardkey/Surveillance, Meeting Room/Conference Room Setups, Office Moves and Relocations.
• Maintenance of all OU-Tulsa Facilities including doors, locks and keys, Fleet Services, Roof repairs and replacements.
• Daily delivery of mail and parcels to all locations, bulk mail, Manage Fed Ex, UPS and other deliveries, postmark outgoing items with Pitney Bowes equipment.
• Send and receive items daily from other campuses utilizing the state courier.
• Patch and paint as needed or as requested by customers.
• Order access cards, and print and program cards for employees and students, maintain surveillance cameras and replace
• As needed coordinating with OU Police. Program zones and maintain the Genetec system to unlock primary entrances at designated times insuring a secure environment for faculty, staff and students
• Supervises twelve employees, conducts performance appraisals, coaches and encourages team work and meeting customer's requirements.
•  Emphasizes safe work practices, and cost effectiveness. Interacts with Facility Operations Group/Helpdesk/College of Medicine on situations/requests that aren't routine.
• Documents specifications for most of the Contracted Vendors in Operations and assists the purchasing department with required information/documentation.
• Oversees contracts for ongoing services, i.e.; Housekeeping, Food/Vending Service, Elevators, Pest Control, Mail
• Courier, and Trash/Recycle Removal.
• Oversees contracted services and is liaison between the University and approximately 30 Companies that provide services on an on-call basis.
• Oversees appearance and maintenance of Buildings and issues work requests for items that can be done by University employees or contact outside vendors to provide service
• Schedules the purchase of diesel fuel for emergency generators insuring an adequate supply.
• Purchase fleet vehicles as needed.
• Purchase tools and equipment to align with advancing technology.
• Schedule and oversee testing of diesel in generator day tanks and underground storage tanks to maintain high quality fuel.
• Jointly develops annual budget with Director of Operations and Department Business Manager.
• Monitors expenses in area of responsibility to ensure budget and expenses are aligned.
• Responsible for Asset Management for OU-Tulsa, inventory control and annual audit.
• Discards surplus furniture through State of Oklahoma OMES surplus auction site.
• Manages Fleet Fuel by obtaining and issuing gasoline credit cards for Operations Personnel.
• Orders and maintains inventory of copy paper for all of OU-Tulsa.
• Purchase and install American and OU flags and raise and lower according to Governors executive orders.
• Purchase and install window coverings, Shades/Blinds.

Required Education: Bachelor's degree in accounting, Finance, or Business Management, AND:

• 60 months administrative experience.

Equivalency/Substitution: Will accept 48 months of related experience In lieu of the Bachelors Degree for a total of 108 months related experience

Working Conditions:

• Physical: Ability to engage in repetitive motion and communicate effectively.
• Environmental: Standard Office Environment

Skills:

• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources.
• Knowledge of procedures for recruitment, selection, and training.
• Knowledge of accounting principles and practices.
• Ability to recognize and solve problems.
• Ability to work In stressful situations and meet deadlines.
• Ability to work independently and as a team player.
• Excellent communication and interpersonal skills.

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Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.