HR Operations Specialist

2 weeks ago

Cincinnati, Ohio, United States DOCS Dermatology Group Full time

Company Overview

At DOCS Dermatology Group, we are not just one of the largest dermatology practices in the nation; we are a dedicated community passionate about skin health With more than 200 providers across 20 practice brands and 100+ locations in 10 states, we've been transforming the lives of our patients for more than 40 years. Our mission is clear: to prioritize our patients with outstanding medical, surgical, and cosmetic dermatology services, all delivered in a friendly, convenient, and compassionate environment.

Job Summary

The HR Operations Specialist ensures the smooth and compliant execution of HR and payroll processes. This role requires strong organizational, analytical, and interpersonal skills to effectively support both employees and management.

Key Responsibilities:

  • Maintain HRIS systems (e.g., Paycor, Workday, UKG, ADP) to ensure accurate employee data, reporting, and workflow automation.
  • Assist with employee onboarding and offboarding, benefits changes, promotions, status changes, and transfer transactions.
  • Collaborate with Finance and HR teams to ensure the integrity of payroll and HR data.
  • Respond to employee inquiries regarding payroll, benefits, and HR policies in a manner that demonstrates empathy and maintains confidentiality.
  • Generate reports for audits, regulatory compliance, and internal HR metrics.
  • Assist with benefits administration including healthcare plan enrollment processing, FMLA tracking, and ACA reporting.
  • Participate in HR process improvement initiatives and system upgrades.
  • Process bi-weekly and monthly payroll in coordination with the Finance Department and Field Management Teams.
  • Ensure accurate calculation of wages, deductions and bonuses.
  • Maintain payroll filing and ensure compliance with federal, state and local regulations.
  • Resolve payroll discrepancies and respond to employee inquiries regarding payroll.
  • Support year-end processes including W-2, 1095 and tax filing,
  • Ensure HR practices are in compliance with both labor laws and internal policies.

Benefits

  • Our benefits package includes medical, dental, and vision insurance, 401k matching, company paid life insurance, employee assistance program, and paid time off.

Qualifications:

  • 0-2 years of experience in HR operations, with direct payroll processing experience.
  • Proficiency in HRIS and payroll systems.
  • Strong attention to detail and ability to maintain confidentiality.
  • Excellent communication and problem-solving skills.
  • Bachelor's degree in human resources, Business Administration, or a related field is preferred.

Preferred Skills:

  • Knowledge of payroll tax laws and regulations.
  • Experience with multi-state payroll processing.
  • Certification such as SHRM-CP, PHR, or CPP (Certified Payroll Professional) is a plus.

Physical Demands:

  • Employees may be regularly required to sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard while performing the duties of this job.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status

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