Legal Assistant II

Exempt: Yes

Safety Sensitive: Yes

Security Sensitive: No

Department: Not Indicated

Reports To: Staff Attorney

GENERAL DESCRIPTION OF POSITION

This position assists the staff attorney in their deputy prosecuting attorney role with the City of Rogers, Legal Department in preparing for misdemeanor court proceedings. In addition to other duties as assigned, this position is responsible for coordination of court dockets, compilation of case files, victim and witness communication, assistance with motion and order preparation and filing, issuing subpoenas, discovery compilation and compliance, and obtaining criminal histories and crime lab results. The selected applicant must pass a criminal background check, and either have or obtain his or her ACIC certification. When needed, this position meets with crime victims to explain the criminal court process, gather relevant information for the case file, and offer avenues for assistance when applicable. This position requires efficient, clear, and cordial communication with the public, Rogers Police Department, defense attorneys, and the Courts. Maintaining confidentiality of case file information is essential to the position. Time management and the ability to multi-task are essential to this role. This position accompanies the staff attorney to court and must remain professional in a courtroom setting. Participates in answering phone lines and back up office duties as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for preparing and maintaining case files for court proceedings. Responsible for making discovery requests including police reports, video requests, crime lab results, and paperwork from other agencies. Performs all aspects of secretarial duties. Promotes positive public image through excellent customer service. Prepare and issue subpoenas for trials and prepare and addresses witness questions and concerns. Schedule victim meetings, address concerns, provide court information and assistance as needed. Coordinate with other governmental departments to effectuate the smooth flow of information. Responsible for distributing discovery and plea offers to defense attorneys. Calendar court dates and manage the court docket for each date. Compile confidential criminal histories for all files. Prepare, file, and serve discovery motions, for each case, on the court and defense attorney and court. Familiarize yourself with each file in order to respond to questions and identify missing information.Maintain and keep track of an individualized filing system to keep track of correspondence coming in before a court file is made. Use computer software programs for both Rogers District Court and the Rogers Police Department.

SUPERVISORY RESPONSIBILITIES

RESPONSIBILITIES FOR WORK OF OTHERS

No supervision.

RESPONSIBILITY FOR FUNDS, EQUIPMENT, PROPERTY, ETC.

REGULARLY responsible for property where carelessness or error would result in only MINOR damage or MINOR monetary loss. Almost continuous care and attention is required when handling this property in order to prevent loss.

EDUCATION AND EXPERIENCE

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.

EDUCATION GENERAL

12 to 18 months related experience and/or training.

EDUCATION MANAGEMENT

Not Required

WORK SKILLS

ANALYTICAL ABILITY/ PROBLEM SOLVING

MODERATELY STRUCTURED. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.

PLANNING

CONSIDERABLE RESPONSIBILITY with regard to GENERAL ASSIGNMENTS in planning time, method, manner, and/or sequence of performance of own work, in addition, the work operations of a group of employees, all performing BASICALLY THE SAME TYPE OF WORK.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of MINOR IMPORTANCE and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of OTHER EMPLOYEES and/or CLIENTELE to a SLIGHT DEGREE.

SUPERVISION RECEIVED

Under GENERAL SUPERVISION where standard practice enables the employee to PROCEED ALONE on routine work, referring all questionable cases to supervisor.

ACCURACY

Probable errors would not likely be detected until they reached another department, office or patron, and would then require CONSIDERABLE time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a LIMITED EXTENT, but where succeeding operations or supervision would NORMALLY PRECLUDE the possibility of a serious situation arising as a result of the error or decision.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

MENTAL DEMAND

CLOSE MENTAL DEMAND. Operations requiring CLOSE AND CONTINUOUS ATTENTION for control of operations. OPERATIONS REQUIRING INTERMITTENT DIRECT THINKING to determine or select the most applicable way of HANDLING SITUATIONS regarding the organization's administration and operations; also, to determine or select material and equipment where highly variable sequences are involved.

COMMUNICATION SKILLS

• Ability to effectively communicate information and respond to questions in person-to- person and small group situations with customers, clients, general public and other employees of the organization.

ACCOUNTABILITES

FREEDOM TO ACT

GENERALLY CONTROLLED. General processes covered by established policies and standards with supervisory oversight.

ANNUAL MONETARY IMPACT

VERY SMALL: Job creates a monetary impact for the organization up to an annual level of $100,000.

IMPACT OF JOB ON END RESULTS

MODERATE IMPACT. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED

Possession of a valid driver's license. Required 2 year degree. Required 1-3 years experience in the legal field.

CERTIFICATES, LICENSES, REGISTRATIONS PREFERRED

Arkansas Crime Information Center Certification. Current Notary Public. Graduation from an ABA certified paralegal program. Bilingual.

CONTACTS WITH PUBLIC AND EMPLOYEES

CONTACTS WITH PUBLIC

REGULAR CONTACTS with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a LIMITED type of problem for the organization.

CONTACTS WITH EMPLOYEES

Contacts of CONSIDERABLE IMPORTANCE within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

REGULAR USE OF COMPLEX machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/CDL, etc.)

SOFTWARE SKILLS REQUIRED

• 10-Key : null
• Accounting: null
• Alphanumeric Data Entry: null
• Contact Management: null
• Database: null
• Human Resources Systems: null
• Payroll Systems: null
• Presentation/PowerPoint: null
• Programming Languages: null
• Spreadsheet: null
• Word Processing/Typing: null
• Other: null

PHYSICAL DEMANDS

PHYSICAL ACTIVITIES

• Stand: null
• Walk: null
• Sit: null
• Use hands to finger, handle, or feel: null
• Reach with hands and arms: null
• Climb or balance: null
• Stoop, kneel, crouch, or crawl: null
• Talk or hear: null
• Taste or smell: null

WEIGHT LIFTED

• Up to 10 pounds: null
• Up to 25 pounds: null
• Up to 50 pounds: null
• Up to 100 pounds: null
• More than 100 pounds: null

VISION REQUIREMENTS

• Close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).

PHYSICAL DEMAND

MODERATE DIVERSITY, LOW PHYSICAL: Work activities which allow for a MODERATE AMOUNT OF DIVERSITY in the performance of tasks which are not as varied as those positions relating to Degree 1.

WORK ENVIRONMENT

ENVIRONMENTAL CONDITIONS

• Work near moving mechanical parts (spinning shafts, engines, lifts, etc.): null
• Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.): null
• Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.): null
• Toxic or caustic chemicals (including potential for chemical spills, etc.): null
• Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather): null
• Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.): null
• Extreme cold (not weather-related, such as freezer, cold storage, etc.): null
• Extreme heat (not weather-related, such as furnace, kitchen, ovens, etc. where temperature is regularly above 100 degrees F): null
• Risk of electrical shock (live electrical wires, equipment that retains power after shutoff): null
• Work with explosives (TNT, dynamite, nitroglycerine, or other related explosives): null
• Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.): null
• Vibration (jackhammer, soil compactor, equipment that creates high vibration, etc.): null

LEVEL OF NOISE

Moderate (business office with computers/printers, light traffic, etc.)

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ADDITIONAL INFORMATION

OTHER SKILLS AND ABILITIES Ability to utilize both internal and external resources to obtain information and data necessary to carry out routine assignments and special projects. Must have ability to establish and maintain effective working relationships with management and staff and to promote a positive rapport with citizens of the City of Rogers. Must be self motivating and able to handle a high case load with time sensitive deadlines.

Category

All Employment Job Postings

Status

Open

Salary

Salary range: $ $20.27, DOE

Posted

October 20, 2025 3:40 PM

Closing

Open Until Filled