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ASAP2TEACH Program Administrative Associate V

2 weeks ago

San Antonio, Texas, United States Texas A&M University System Full time

Job Title

ASAP2TEACH Program Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Department Of Educator & Leadership Preparation

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The ASAP2TEACH Program Administrative Associate V is responsible for maintaining office records including faculty and student files, purchasing, and budgeting; travel requests and vouchers; grant data, and faculty related information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners or stakeholders; taking meeting minutes; and compiling reports that may be required by university grant administration or external agencies

This is a grant funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding. 

Responsibilities:

  • Maintains records related to the activities of the grant.

  • Budgetary Processes.

  • Screens calls and make appointments for the Project Director.

  • Handles correspondence and prepares reports.

  • Maintains office equipment and assists in acquiring supplies.

  • Maintains active files and assists in the processing of related program information.

  • Assists with correspondence and maintenance of hiring files.

  • Assists in the preparation of travel requests and vouchers.

  • Prepares workload reports.

  • Verifies schedules.

  • Performs other duties as assigned.

Education and Experience:

  • High school diploma or higher in related field.

  • Five (5) years of related experience.

Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Knowledge of accounting and budgeting for the department.

  • Ability to multitask and work cooperatively with others.

  • Excellent written communication, analytical, interpersonal, and organizational skills.

  • Ability to work in a high-stress environment.

  • Ability to work with sensitive information and maintain confidentiality.

  • Ability to work independently once given a project.

Applicant Instructions:  

Please make sure to provide the following documents:  

  • Cover Letter 

  • Resume / CV  

  • Professional References 

For detailed instructions on how to apply for any position on our website, please use the following link:  

 ​   

Summary of Employee Benefits:  

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.  

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at   

In compliance with ADA, if accommodations are needed for the application process, please contact HR at

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.