Accounting/Payroll Specialist

Salary$41, $60,852.61 AnnuallyLocationVarious Locations within the City of El Paso, TXJob TypeCivil ServiceJob Number DepartmentEnvironmental SERVS AdminOpening Date11/13/2025Closing Date11/18/2025 11:59 PM MountainFLSANon-ExemptMax Number of Applicants50DescriptionBenefitsQuestionsRequirementsMOS Code: 89A (Army), 441 (Coast Guard), 1005 (Navy), 0111 (Marine Corps)Education and Experience: A High School diploma or GED, or higher and four (4) years of budget, accounting or payroll support experience.Licenses and Certificates: None.General PurposeUnder general supervision, direct or perform responsible paraprofessional fiscal support functions related to contract or grant administration, budget preparation, database quality control, large scale departmental payroll preparation or dispute resolution, as required.Typical DutiesOversee or engage in diverse accounting clerical duties pertaining to any combination of payroll, accounts payable or receivable, or automated billing or collection. Involves: Ensure accuracy of records, receive documents, check for accuracy and route for timely payment. Perform discount calculations, investigate and solve payment problems or complaints, and track purchase orders, requisitions, construction contracts, or change orders. Process independent contractor payments. Develop and maintain spreadsheets to track budget or other financial activity. Monitor approval of expenditures through approval of requisitions. Develop collection procedures. Generate computerized and manual billing accounts, update system files, coordinate running various billing programs to generate electronic bills and transmit bills, post and balance receipts. Notify entities of funds deposited to their accounts. Maintain customer accounts and records, generate invoices for payment, verify payment and posting of accounts, monitor delinquent account activity. Reconcile accounts. Verify bank deposits of collections for taxes, fees, sales, services, leases, liens, loan payments and rentals. Distribute and reconcile petty cash. Oversee and monitor payroll preparation. Enter data and research discrepancies. Record and document direct deposit and court ordered wage attachments, maintain records of wage attachments or voluntary deductions. Print paychecks, direct deposit advices and distribute individual paychecks to departments for disbursement. Open and close payroll cycles and assist in year-end closing activities including distribution of income tax forms. Respond to payroll related inquiries. Train other payroll personnel.Participate in development and maintenance of financial and human resource database management system, and analyze information archived and processed to assure quality. Involves: Enter, retrieve and review accounting data from the centralized financial management system or source documents. Generate periodic accounting or statistical reports to management or regulatory agencies. Prepare state and federal grant reimbursement and advance forms and track expenditure of grant funds. Analyze trends and assist in preparation of the annual operating or capital improvement budget or other regular reports. Request and review daily reports to monitor system performance and advise users of errors. Provide backup assistance to other staff to ensure continuity of services.Develop and maintain the mortgage company collection system, if assigned. Involves: Generate computerized and manual tax billing accounts for financial institutions, generate electronic bills and transmit bills to financial institutions, post and balance receipts. Notify taxing entities of funds deposited to their accounts. Maintain collection system integrity and database, perform daily system backup on tape, maintain system and user security, create and modify transaction codes. Coordinate input and annual update of tax rates, generation of annual tax bills, coordinate the actions required in yearly cyclical appraisal, billing, collection and distribution of taxes, request and review daily reports to monitor system performance and advise users of errors.General InformationFor a complete job specification, click here.I**mportant Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.Please note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES)prior**to submitting them to the Human Resources Department. Please visit for more information.A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.BenefitsLIFE AND HEALTH INSURANCEThe City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life's stressors so that you can live a happy productive lifestyle.The City's Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much moreKeep Learning, Growing & Reinventing Yourself The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.ELIGIBILITY FOR VACATION LEAVEAll regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.For 0 - 5 Years Of Service (12 Days)Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:40 hour per week employees hours per biweekly pay periodFor >5 to 15 years of service (17 days):40 hour per week employees hours per biweekly pay periodFor >15 or more years of service (20 days):40 hour per week employees hours per biweekly pay periodSICK LEAVE WITH PAYEmployees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.ACCIDENT WITH PAY LEAVEThe Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.PREGNANCY LEAVEPregnancy shall be treated the same as any other temporary physical disability.An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.LEGAL HOLIDAYSThe following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)First day of January (New Year's Day)Third Monday in January (Martin Luther King Holiday)Thirty-first day in March (Cesar Chavez Day)Last Monday in May (Memorial Day)June 19 (Juneteenth)Fourth day of July (Independence Day)First Monday in September (Labor Day)Eleventh Day in November (Veteran's Day)Fourth Thursday in November (Thanksgiving Day)The Friday following the fourth Thursday in November (Day after Thanksgiving)Twenty-fifth Day in December (Christmas Day)Employee's BirthdayIn addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.01What is the highest level of education you have completed?High School Diploma/GEDAssociate's DegreeBachelor's Degree or higherNone of the Above02How many years do you have of budget, accounting or payroll support experience?Less than 2 Years2 - 3 Years4 - 5 Years6 or more years03What is your experience with problem solving, public contact and customer service techniques?Some experienceGood experienceConsiderable experienceNo experience04What is your knowledge level of business arithmetic?Some knowledgeGood knowledgeConsiderable knowledgeNo knowledge05What is your knowledge of account reconciliation and documentation techniques?Some knowledgeGood knowledgeConsiderable knowledgeNo knowledge06Describe your experience with personal computer operation, including financial, spreadsheet, payroll, human resources information, or property tax collection systems and word processing applications?07Required supplemental questions and answers are considered an examination component and will generate a score.I understand my answers to the supplemental questions will generate a score.08I understand that I am being tested on a conditional basis pending review of minimum qualifications. Note: Only applications that pass the Supplemental Questions exam will be reviewed.I understand that I am being tested on a conditional basis pending review of my minimum qualifications.09Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?Yes, it has been translated and certified and I can provide documentation upon a job offer.No, I have not had my degree translated and certified.N/A - my degree is from an accredited U.S. university or college.10Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.I acknowledge I have read and understand the above information.Required QuestionEmployer City of El PasoAddress 300 N. CampbellEl Paso, Texas, 79901Phone Website