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Office Manager for Student Engagement and Leadership

3 weeks ago

Amherst, Massachusetts, United States Amherst Full time $26 - $28

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Office Manager for Student Equity and Leadership position. The Office Manager for Student Equity and Leadership is a full-time, year-round position. The expected salary range for this job opportunity is: $26 to $28 per hour.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

Reporting to the Associate Dean of Students for Equity and Engagement, the office manager provides direct administrative and technical support to the Director of Student Engagement and Leadership and the Associate Dean of Students for Equity and Engagement. The office manager is critical to the overall goals of Equity and Engagement in supporting students' intellectual, social, cultural, and recreational activities – overseeing the effective accounting and outlay of funds through departmental operating accounts totaling over $350,000. The office manager is responsible for supporting the planning, scheduling, coordinating, and executing the day-to-day and long-term workload, activities, and responsibilities of Student Engagement and Leadership. The office manager will interact professionally with all levels of staffing, including faculty, administrators, and the student population. This position will act as a liaison between students and other campus departments. This person will be self-directed and have the ability to organize and prioritize to meet deadlines, time constraints, and faculty and student concerns in a dynamic and diverse professional environment. Individual performance is evaluated annually by the Associate Dean of Students for Equity and Engagement.

The office manager for Equity and Engagement is required to work in person, occasionally late nights, and weekends as needed.

Summary of Responsibilities:

Office Management

  • Provide front-line customer service for Student Engagement and Leadership.

  • Answer and direct phone calls to Associate Dean of Students for Equity and Engagement, Director of Student Engagement and Leadership, Associate Director of Student Engagement and Leadership, Associate Director of New Student and Family Programs, and Student Leadership Development Coordinator.

  • Coordinates all travel and lodging arrangements for professional staff and, processes all reimbursements and invoices for travel/expense charges

  • Maintain the schedule for the Associate Dean of Students for Equity and Engagement and the Director of Student Engagement and Leadership.

  • Maintain websites for the Keefe Campus Center and Inter-term

  • Stay up to date with software and hardware systems that can facilitate our programs, including Microsoft Office Suite, Google productivity tools, CSGold, EMS Reservation system, Datatel, CMS, and Campus Labs Engage, QuickBooks

  • Support student office assistants' hiring, onboarding, and task management

  • Process student payroll paperwork on a bi-weekly basis

  • Manage inventory of general office supplies for the department

  • Handle all key card access requests for the James & Stearns practice rooms on a daily basis

  • Distribute and track key distribution for all student organization office spaces

  • Assist in coordinating the annual Inter-term program to ensure that students are signed up for field trips, classes, and programs

Business Management

  • Maintain Student Engagement and Leadership budgets and supporting paperwork

  • Act as liaison between the Associate Dean of Students for Equity and Engagement, Director, Associate Directors and Coordinator and other professional staff to the Controller's Office

  • Reconcile reported expenditures and maintain professional accounting of executed charges through various forms (Purchasing Card, Purchase Orders, Invoicing, etc.)

  • Work directly with vendors for payments on outstanding invoices

  • Process student reimbursements through both the Student Engagement and Leadership and the Campus Activities Board co-sponsorship funding request

Facilities Management

  • Assist the Associate Director with maintaining the reservation system for Student Engagement and Leadership spaces

  • Coordinate door access to several on-campus Student Engagement and Leadership locations

  • Manage the building's vendor program

  • Assist in the management of the Keefe Campus Center

  • Check out keys to student office spaces

  • Assist in coordinating the management and daily requests of Keefe Campus Center in collaboration with Facilities and Custodial Services

  • Provide operational and programmatic support for student-led events and programs

Qualifications:

Required

  • Associate's Degree

  • An equivalent combination of education/experience in lieu of the minimum education and related experience

  • Three years of related experience

  • Proven administrative or accounting experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and problem-solving skills

  • Strong organizational and planning skills

  • Demonstrated effectiveness in using administrative, organizational, and interpersonal skills

  • Strong written, oral, and electronic communication skills

  • Commitment to supporting a diverse student community

  • Ability to work both independently and collaboratively with the campus community

  • A broad understanding of working in a student-focused environment

  • Successful completion of a pre-employment physical and lift test

  • Successful completion of required reference and background checks

Preferred

  • Experience working on a college or university campus


Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.