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Fleet Coordinator

3 weeks ago

Tampa, Florida, United States Lewis Services | 100% Employee-Owned Full time

Join a Company That Grows People
At Lewis, we're not just trimming trees — we're building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job — you're investing in your future.

Why You'll Love It Here

  • Elevate your career with us — we prioritize training and internal promotions
  • Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie
  • Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)

Responsibilities
What You'll Do as a Fleet Coordinator
As a Fleet Coordinator At Lewis Services, You'll

  • Serve as the division point of contact for fleet and DOT-related needs
  • Schedule and coordinate preventative maintenance and repairs
  • Obtain and communicate vendor estimates for approval
  • Maintain accurate records and upload documentation to asset systems
  • Coordinate logistics for equipment transfers and disposals
  • Train crews on Fleet/DOT compliance and perform Gate Checks
  • Manage annual inspections with preferred vendors
  • Track rentals and identify internal alternatives
  • Monitor manufacturer recalls and ensures timely resolution
  • Expedite repairs for out-of-service units
  • Manage telematics and dashcam hardware repairs
  • Serve as fuel program contact and trainer
  • Train crew leaders on operator-level equipment maintenance
  • Conduct field training on inspections, maintenance, cargo securement, and safe driving
  • Review spending for cost-saving opportunities and warranty recovery
  • Monitor and optimize asset utilization
  • Perform administrative and clerical duties as needed
  • Carry out other duties as assigned

Qualifications
What You Bring:

  • High school diploma or GED (or equivalent experience)
  • Valid driver's license and eligibility to operate company vehicles
  • Minimum 3 years in a fleet or asset-intensive environment
  • Knowledge of Federal, State, and Local compliance regulations
  • Intermediate mechanical/technical vehicle knowledge
  • Strong English communication skills (oral and written)
  • 3+ years of experience with computers or handheld devices

Preferred

  • Experience with construction or utility service vehicles
  • Valid CDL license
  • Bilingual (Spanish – written and spoken)

Physical Demands
Ability To

  • Sit, stand, walk, reach, and perform repetitive keystrokes regularly
  • Occasionally stoop, kneel, crouch, crawl, climb stairs, and lift/move up to 25 lbs.
  • Travel regularly, including overnight stays via ground or air

Continuously
– Sitting, communicating, using computers

Frequently
– Walking, driving

Occasionally
– Climbing, lifting, kneeling

Rarely
– Exposure to hazardous materials

Never
– Confined spaces

Environmental Conditions
Regularly
– Office environment

Occasionally
– Outdoor exposure, temperature extremes

Rarely
– Hazardous materials, air quality issues

Never
– Confined spaces

Comments:
PPE required per OSHA and ANSI standards. Travel is a regular part of the role.

Tools & Equipment
Equipment May Include

  • Computers, phones, tablets, scanners, copiers
  • Fleet vehicles and diagnostic tools
  • Communication devices
  • Asset management and telematics systems

What We Offer
Non-Union Benefits

  • Competitive pay $67,075 - $84,442
  • Employee Stock Ownership Plan (ESOP)
  • Paid training and certifications
  • Health, dental, vision & HSA options
  • 401(k) +
  • Paid time off and Employee Assistance Program (EAP)

Our DEI Commitment
Our commitment to Diversity, Equity, and Inclusion (DEI) is key to the success of our business. We respect the differences among us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated. We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought and valued.

Lewis Tree Service is an equal employment opportunity employer committed to providing equal opportunity for both applicants and employees. Lewis Tree Service prohibits unlawful discrimination or harassment of employees and applicants based on race, creed, color, national origin, sex, age (40+), religion, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, or any other legally protected characteristic, all employment decisions, including but not limited to recruitment, hiring, compensation, training, apprenticeship, promotion, demotion, transfer, lay-off and termination, and all other terms and conditions of employment. Lewis Tree Service's practices and policies are administered under applicable federal, state, and local laws.