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Roy Jr High

5 hours ago

Roy, Utah, United States Weber School District Full time

A position has been declared open in the Weber School District for an Office Aide (Copy Center). This position is for 7.00 hours per day, 180 days (9 months) per year, and is compensated according to Lane 4(B) of the Paraprofessionals Salary Schedule. This position is eligible for benefits, including retirement.

Applicants may apply on Files will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.

Purpose Statement:

The Office Aide (Copy Center) supports the operational efficiency of the school by managing copy/print workflows, assisting with classroom coverage, and providing general clerical support to staff and administrators. The role ensures timely production of instructional materials; maintains equipment and supplies; supports student supervision when teachers are absent; and delivers courteous, professional service to students, families, and staff.

Essential Duties and Responsibilities:

  • Manage copy/print requests: receive, prioritize, and complete staff duplication orders with accuracy and confidentiality.
  • Operate and maintain equipment: use copiers, printers, laminators, and binding machines; perform routine maintenance and report service needs.
  • Quality control: proof, collate, staple, bind, fold, and package materials to school standards.
  • Workflow coordination: schedule high-volume jobs to meet deadlines; communicate timelines and status updates to requesters.
  • Supply management: monitor paper, toner, and finishing supplies; prepare purchase requests and track inventory.
  • File and document handling: maintain organized digital and paper files; ensure proper retention and secure disposal of sensitive materials.
  • Classroom coverage: provide non-instructional classroom supervision during teacher absences or breaks; follow lesson plans and school protocols.
  • Student supervision: support hall duty, testing rooms, or small-group coverage; reinforce school rules and positive behavior.
  • Front office support: answer phones, greet visitors, route inquiries, and assist with student sign-in/out in alignment with school policies.
  • Mail and deliveries: sort incoming mail; prepare outgoing mail; distribute materials to classrooms and staff mailboxes.
  • Event support: print badges, programs, and signage; assist with setup for assemblies, testing, and parent nights.
  • Testing materials handling: prepare, count, and secure testing packets; follow chain-of-custody and confidentiality rules.
  • Confidentiality & FERPA: safeguard student records and staff information in all tasks.
  • Data entry: update logs (copy requests, equipment service, inventory); maintain spreadsheets or simple databases.
  • Accessibility alignment: apply accessible formatting (e.g., large print, clear contrast) for printed materials when requested.
  • Safety & compliance: follow school safety procedures, emergency protocols, and reporting requirements.
  • Communication: draft simple notices, labels, and signage; provide clear instructions for request forms and turnaround times.
  • Customer service: deliver courteous, solution-focused assistance to staff, students, and families.
  • Professional development: participate in training on equipment, accessibility, student supervision, and school systems.

Other Duties and Responsibilities:

  • Other duties as assigned: support additional office or classroom needs consistent with role and qualifications.

Required Skills, Knowledge and Abilities:

  • Skills
    • Strong organization and time management; able to handle multiple deadlines.
  • Detail-oriented printing/finishing (collation, stapling, binding, laminating, folding).
  • Clear verbal and written communication; professional phone and front-desk etiquette.
  • Basic troubleshooting of copy/print equipment and accessories.
  • Customer service mindset; responsive and respectful interactions.

  • Knowledge

  • Standard office practices and record-keeping.

  • Confidentiality requirements (e.g., FERPA for student records).
  • Basic accessibility considerations for printed materials (e.g., font size, contrast).
  • School routines, safety procedures, and student supervision protocols.

Abilities

  • Prioritize tasks and adapt to changing needs during the school day.
  • Follow detailed instructions and lesson plans for classroom coverage.
  • Maintain confidentiality and exercise discretion with student/staff information.
  • Work independently and as part of a team in a fast-paced environment.
  • Interact effectively with diverse students, staff, and families.

Physical Requirements:

  • Frequent standing, walking, and moving between office areas, classrooms, and mailroom.
  • Regular lifting/carrying of paper reams and supplies up to 25–35 lbs; assistance or mechanical aids available for heavier loads.
  • Manual dexterity for operating copiers, printers, laminators, and binding equipment.
  • Ability to read printed materials and computer screens; visual acuity for quality checks (with or without corrective lenses).
  • Occasional bending, reaching, and repetitive motions associated with copy/print tasks.

Environmental Conditions:

  • Indoor school environment; exposure to moderate noise (equipment, student traffic).
  • Use of office equipment with appropriate safety guards and training.
  • Periodic pace fluctuations with peak copy demands (e.g., testing periods, report card cycles).

Job Qualifications:

  • High school diploma or equivalent (GED) required.
  • Prior experience in clerical, print/copy center, or school office support preferred.
  • Experience working with adolescents or in educational settings is a plus.
  • Basic proficiency with office software (email, word processing, spreadsheets); willingness to learn school systems.
  • Ability to pass required background check and meet district onboarding requirements.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER