Program Manager

JOB NO:

538036

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Grant or Research Administration, Health Care Administration/Support

DEPARTMENT:

MD-PSYCHIATRY

CLASSIFICATION TITLE:

Program Manager

JOB DESCRIPTION:

The Department of Psychiatry at the University of Florida invites applications for the SB112 Program Manager with the newly formed UF Center for Autism and Neurodevelopment (UF CAN).

This role offers a unique opportunity to play a key role on a multidisciplinary team for advancing statewide initiatives for clinical services, education, research, and advocacy for neurodiverse individuals and their families. The successful candidate will oversee the strategic and operational aspects of grants authorized under Florida Senate Bill 112. Primary duties for this role include managing the Request for Proposal (RFP) process, evaluating proposals, awarding grants, and monitoring programmatic deliverables. The role emphasizes stakeholder engagement, program evaluation, and coordination with regional hubs.

About This Role:

Grant Administration

• Oversee all fiscal aspects of subawards and contracts, and responsible for compliance with UF, Federal, and State laws and regulations.
• Review all contracts, subaward requests for proposals and provide all necessary information to appropriate UF Central offices to facilitate risk assessment and prior approvals.
• Develop and publish RFPs for eligible programs (e.g., summer programs, charter schools, micro-credential development)
• Coordinate peer review processes for proposal evaluation
• Ensure compliance with SB112 programmatic guidelines
• Ensure effective management of financial, administrative and contractual documents and maintain documentation of grant applications, scoring, and award decisions

Program Monitoring

• Monitor progress toward and timely completion of contract/award deliverables and outcomes.
• Review subaward financial reports and ensure that financial reporting is in compliance with UF, Federal, and State terms, conditions and regulations.
• Develop and maintain systems for program expenditure monitoring and tracking.
• Conduct site visits to assess program implementation
• Provide technical assistance to grantees on programmatic reporting

Reporting and Evaluation

• Work with the UF CAN Director to ensure concurrence between financial and technical reporting.
• Work with appropriate University of Florida centralized offices to ensure that financial management and reporting is in compliance with Federal, State, and UF's requirements.
• Contribute quarterly, biannual and annual financial reports and non-scheduled reports requested by oversight bodies for submission by the appropriate office.
• Support the Coordinating Center in compiling statewide performance data
• Recommend improvements to program design and implementation and respond to audits and financial questions.

Stakeholder Engagement

• Orient subawardees and staff to program policies and procedures through development and delivery of subawardee onboarding sessions.
• Liaise with regional hubs, CARD centers, school districts, and nonprofit organizations
• Facilitate collaboration between grantees and state/local agencies
• Represent the UF Center for Autism and Neurodevelopment (UF CAN) grant program at public meetings and conferences.

REQUIRED QUALIFICATIONS:

A bachelor's degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

PREFERRED:

• At least five years of financial or grant management within educational institutions or health systems is strongly preferred.
• Demonstrated experience in allocating grant funds to subawardees and key stakeholders is strongly preferred.
• Experience in financial management of projects funded by external donors or state agencies is considered an asset.
• Demonstrated experience and skills in developing and managing large and complex budgets.
• Strong analytical, oral and written communication & interpersonal skills.
• Experience with UF systems and fund accounting.
• Knowledge of and experience with university and state regulations regarding fiscal and budget matters and grants administration.

EXPECTED SALARY:

$75,000-$80,000; commensurate with education and experience.

BENEFITS AND COMPENSATION

As one of the nation's top public research university, the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your family's financial, educational, and health needs. Eligibility varies by position and FTE.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break,
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

ABOUT THE UNIVERSITY OF FLORIDA (UF), DEPARTMENT OF PSYCHIATRY

About the University of Florida (UF), Department of Psychiatry

The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers, labs, and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment), a very active inpatient service, psychiatry collaborative program for primary care practitioners, school consultation program, and community consultation services. The Department of Psychiatry spans services across adult, addiction, and child/adolescent specializations, including a freestanding psychiatric hospital, a large consult liaison service at the main UF Shands Hospital, the Florida Recovery Center operated by our Addiction Division, and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).

ABOUT GAINESVILLE

The City of Gainesville holds many distinctions. Located in the northern part of Florida, Gainesville is home to the state's largest and oldest university (UF), and is one of the state's centers of education, innovation, healthcare, arts & culture, sports, and more. You can find the city routinely listed as one of the best college towns, best places to live, and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville , Visit Gainesville.

SPECIAL INSTRUCTIONS TO APPLICANTS:

Interested applicants should submit the following items as part of the online application:

• Cover letter that states applicant's interest in the position and qualification relative to the credentials listed above.
• Curriculum Vitae
• Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant's work, potential in the field, and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

No

ADVERTISED:

09 Dec 2025

Eastern Standard Time

APPLICATIONS CLOSE:

23 Dec 2025

Eastern Standard Time