Fiscal Administrative Assistant

5 days ago

Saratoga Springs, New York, United States AIM Services Inc Full time

Purpose:

To effectively, efficiently and confidentially assist with the daily operation of AIM Services' Fiscal Department by providing both administrative and clerical support. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Fiscal Department you support.

Essential Functions:

  • Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others.
  • To assist with department specific mail distribution, confidentially and accurately, as necessary.
  • Any and all other related duties as requested and required.
  • Front Desk coverage as requested.

Qualifications:

  • High School diploma required, Associate's Degree preferred.
  • Accounts Payable experience preferred
  • Ability to accurately and timely perform data entry and filing duties.
  • Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality.
  • Ability to organize and prioritize work; uses time efficiently.
  • Ability to work independently
  • Ability to maintain confidentiality.
  • Strong typing and computer skills.
  • Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Excel preferred.
  • Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
  • Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills.
  • Excellent organizational, time management, and interpersonal skills, as well as attention to detail.
  • Adherence to Agency policies including Attendance Policy, this is not a remote position.
  • Valid NYS Driver's License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.

Requirements

Physical/Cognitive Requirements:

  • Ability to maintain a high level of professionalism and confidentiality. Ability to remain calm in stressful or demanding situations.
  • Sitting for extended periods of time.
  • Use of computer, and/or writing for extended periods of time..
  • Ability to perform multiple tasks.

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