Workplace Experience Coordinator

ABOUT BASETEN

Baseten powers inference for the world's most dynamic AI companies, like OpenEvidence, Clay, Mirage, Gamma, Sourcegraph, Writer, Abridge, Bland, and Zed. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. With our recent $150M Series D funding, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction, we're scaling our team to meet accelerating customer demand.

THE ROLE

As the first Workplace Experience Coordinator at Baseten, you'll play a key role in ensuring our offices run smoothly, our team feels supported, and our culture thrives. You'll oversee the day-to-day operations of our San Francisco office and provide remote support for our New York office. You'll also play an important role in supporting company-wide offsites, functional team onsites, and our employee recognition program.

This role requires strong organizational skills, attention to detail, and the ability to work cross-functionally across departments. This role is also in-person at our San Francisco office. We'd like you to come in 5 days/week most weeks.

RESPONSIBILITIES

Office experience

• Support smooth operations in our San Francisco and New York offices

• Manage in-office food and beverage programs (coffee, drinks, snacks, and lunches)

• Oversee office cleanliness and tidiness, ensuring daily upkeep of shared spaces

• Maintain office and kitchen supply inventories

• Provide remote operational support for our New York office, ensuring it's well-stocked and well-maintained

Facilities and workspaces

• Support moves to new office spaces and expansions as the company grows

• Own relationships with building management, facilities vendors, and maintenance providers (cleaners, IT, etc.)

• Manage building and office access for all employees

• Maintain the office seating chart and coordinate seating assignments

• Ensure all in-office employees have functional workspaces (desk, monitor, peripherals, power supply)

• Anticipate growth needs (e.g., desks, phone booths) and proactively plan for space updates

Events and programming

• Plan and execute in-office events and programming (happy hours, celebrations, and social gatherings)

• Support scheduling and setup for in-office marketing events, ensuring room availability and A/V readiness

• Support company-wide offsites, including logistics, vendor coordination, and onsite setup

• Partner with team leads to make great functional team onsites happen

• Help build out our employee recognition and appreciation program

REQUIREMENTS

• 2+ years of experience in workplace experience, office management, or operations roles at a growing company

• Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously

• Hands-on, proactive approach, willing to roll up your sleeves to solve problems as they arise

• Excellent written and verbal communication skills

• High attention to detail, with an eye for process improvements and efficiency

• Experience coordinating logistics for events, travel, or offsites

• Enthusiastic about fostering an inclusive, welcoming, and engaging workplace culture

BENEFITS

• Competitive compensation package.

• This is a unique opportunity to be part of a rapidly growing startup in one of the most exciting engineering fields of our era.

• An inclusive and supportive work culture that fosters learning and growth.

• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

Apply now to embark on a rewarding journey in shaping the future of AI If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.