Project Administrator

Are you a master of organization with a passion for people and progress? The Bank of Elk River is looking for a Project Administrator to help keep our initiatives on track, our teams aligned, and our values—trust, excellence, and community—at the heart of everything we do. If you're ready to make a meaningful impact while keeping projects running smoothly, we'd love to meet you (This position is anticipated to last approximately 18 to 24 months. There may be opportunities for continued employment or assignment to future projects thereafter; however, employment always remains on an at-will basis.)

At The Bank of Elk River, we believe in the following core values:

• We put people first: Our customers, coworkers, and communities inspire us every day. We are dedicated to your success and believe that by building strong relationships, empowering our team to make decisions, and developing genuine connections, we all succeed.
• We build trust: Since 1885, trust has been the foundation of our business. Our unwavering commitment to integrity, honesty, and respect guides us today. You can count on us now and in the future.
• We pursue excellence: We embrace a culture of innovative thinking and continuous learning. We leverage diverse perspective through communication and collaboration to deliver relevant progressive solutions that exceed expectations.
• We strengthen communities: We are driven to make a positive and lasting impact. By investing financial resources, sharing our expertise, and devoting our time, we strengthen the communities we serve.

SUMMARY

We are seeking a highly organized and detail-oriented Project Administrator to support the successful execution of multiple concurrent projects across the bank. This role is critical in ensuring project documentation, coordination, and communication are maintained to the highest standards, enabling project teams to deliver on time and within budget. The position is expected to span approximately 18-24 months. Depending on business needs and performance, there may be opportunities for continued employment or assignment to future projects thereafter.

The Project Administrator will ensure project success by providing administrative support. Their primary task is to work alongside the project manager and support their role. Project administrator is responsible for arranging meetings, providing documentation and may have a wide variety of other tasks, depending on the project.

QUALIFICATIONS

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Project Coordination:
• Assist in planning, scheduling, and tracking project activities across multiple workstreams.
• Maintain project calendars, timelines, and deliverables.
• Coordinate meetings, prepare agendas, and document minutes.
• Documentation & Reporting:
• Prepare and maintain comprehensive project documentation including outstanding tasks, plans, and status reports.
• Support the creation of executive dashboards and performance metrics.
• Ensure version control and proper filing of all project documents.
• Communication & Stakeholder Support:
• Serve as a liaison between project teams, stakeholders, and vendors.
• Facilitate clear and timely communication across all levels of the organization.
• Support change management and training initiatives as needed.
• Compliance & Risk Management:
• Ensure projects adhere to internal policies, regulatory requirements, and risk management protocols.
• Assist in identifying and escalating project risks and issues.
• Tool & System Management:
• Utilize project management tools (e.g., MS Project, JIRA, Smartsheet, or equivalent) to monitor progress and track tasks.
• Support data entry and reporting within project tracking systems.
• Required, reliable attendance is required.

EDUCATION/EXPERIENCE

• 3+ years of experience in project administration or coordination, preferably in banking or financial services.
• Experience with Jack Henry Banking software systems preferred.
• Strong proficiency in MS Office Suite and project management software.
• Excellent organizational, communication, and multitasking skills.
• Familiarity with regulatory environments and risk management practices in banking is a plus.

CERTIFICATES AND LICENSES

None preferred.

AT-WILL EMPLOYMENT

While this position will support work performed under defined contracts or projects, employment remains strictly at will. This means that either the employee or TBER may terminate the employment relationship at any time, with or without notice, and with or without cause, subject to applicable law.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, stoop, kneel, crawl and use computer for extended periods. This employee may occasionally lift and/or move up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

It is the individual responsibility of every employee to maintain a current awareness and understanding of and to fully comply with The Bank of Elk River's "Code of Ethics Policy." Each employee is also expected to maintain an awareness of the laws, regulations, internal policies and procedures that are appropriate for his/her position. Each employee must also comply with consumer protection laws that relate to his/her position.

Full-time Benefits

• High-Deductible Health Plan on the 1st of the month following hire date
• Health Savings Account on the 1st of the month following hire
• Flexible Spending Accounts on the 1st of the month following hire
• Dental Insurance on the 1st of the month following hire date
• Vision Insurance on the 1st of the month following hire
• Company paid life insurance on your date of hire
• Supplemental life and AD&D insurance available on your date of hire
• Short-term disability insurance paid for by TBER
• Long-term disability insurance paid for by TBER
• Employee Assistance Program
• Well-Being program
• Long-term care insurance
• Pet Insurance
• Employee Stock Ownership Plan (ESOP) after 6 months of service
• 401(k) Safe Harbor match up to 4% on the 1st of the month after 6 months of service
• Account fees waived and discounts on loans at The Bank of Elk
• Discounts through Wellmark Blue365, LifeMart, Carhartt, and Microsoft Office
• Gym Membership/Fitness quarterly reimbursement up to $25 each month
• Company picnic, Christmas party, and employee appreciation events
• Casual dress days