Facilities Services

2 weeks ago

Charleston, South Carolina, United States Palmetto Moon Full time

The Facilities Services & Repair Coordinator will serve as the central point of contact for managing all facilities-related service requests, preventive maintenance, and repairs across 54 retail store locations and the corporate office. This role ensures timely coordination of vendors, accurate tracking of work orders, and clear communication with store managers and corporate leadership. The ideal candidate will demonstrate exceptional organizational skills, polished communication, and strong follow-through to drive issue resolution and preventive facility upkeep.

Key Responsibilities:

Facilities Maintenance & Repairs

  • Coordinate and track repair requests from stores and corporate offices.
  • Dispatch and oversee third-party vendors for timely service completion.
  • Monitor repair timelines, costs, and vendor performance against service-level expectations.
  • Ensure proper documentation of all service activities, quotes, invoices, and warranties.

Preventive Maintenance

  • Maintain and update preventive maintenance schedules for critical systems (HVAC, electrical, plumbing, fire safety, security).
  • Proactively schedule vendor visits and inspections to minimize downtime and repair emergencies.
  • Maintain compliance with safety, health, and regulatory standards.

Communication & Coordination

  • Serve as the primary point of contact for store managers and corporate leaders regarding facility issues.
  • Provide regular updates on repair status, preventive maintenance schedules, and escalated issues.
  • Draft and distribute service communications, including follow-up reports and summaries via internal ticketing systems

Vendor & Budget Management

  • Manage relationships with service providers, contractors, and repair vendors.
  • Review and validate vendor invoices for accuracy prior to approval.
  • Support budget tracking by maintaining records of maintenance and repair costs.
  • Provide input for vendor selection and contract renewals.

Reporting & Tracking

  • Maintain accurate logs of service requests and maintenance activities in a centralized system.
  • Generate reports on service trends, costs, and recurring issues for leadership review.
  • Track completion rates, response times, and vendor performance metrics.

Skills & Qualifications

Required Qualifications:

  • 3+ years of experience in facilities coordination, property management, or maintenance administration (multi-site retail preferred).
  • Strong organizational skills with proven ability to manage high-volume requests across multiple locations.
  • Exceptional communication skills, both written and verbal, with a professional and polished style.
  • Strong follow-through, attention to detail, and ability to prioritize in fast-paced environments.
  • Proficiency with facilities management software, work order systems, or ticketing platforms.
  • Working knowledge of building systems (HVAC, electrical, plumbing, safety) preferred.
  • Ability to build and maintain vendor relationships and hold contractors accountable.

Preferred Qualifications:

  • Experience managing multi-site retail or corporate facilities environments.
  • Knowledge of vendor negotiation and contract management.
  • Familiarity with computerized maintenance management systems (CMMS).
  • Basic project management experience, including scheduling and budgeting.
  • Strong analytical skills for trend analysis and reporting.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Customer service orientation with ability to de-escalate and resolve issues effectively.
  • Ability to travel occasionally to store locations for inspections or vendor coordination.

  • General Cleaners

    1 week ago

    Charleston, South Carolina, United States HES Facilities Full time

    OverviewHES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of...

  • Facilities Assistant

    2 days ago

    Charleston, South Carolina, United States Scientific Research Corporation Full time

    Performing a variety of tasks related to the facilities and maintenance of the suitePerforming daily cleaning, vacuuming & sanitizingPerforming MAC and Event support activitiesPerforms general manual labor tasks including loading, unloading, lifting, and moving materialsMay perform day porter functions and disinfectingAssisting Facility Technicians as needed...

  • Senior Federal Facilities Project Architect

    2 weeks ago

    Charleston, South Carolina, United States Mead & Hunt Full time $120,000 - $180,000 per year

    Established in 1900, Mead & Hunt is a nationally recognized professional services consulting firm. Our planning, design and construction services are available to clients across a wide variety of sectors. From architecture, aviation, food/beverage processing, and federal to transportation, water infrastructure and more, our unique methodologies deliver...

  • Customer Service Representative

    4 days ago

    Charleston, South Carolina, United States FYZICAL Full time

    Job DescriptionIf you have a passion for helping others and enjoy interacting with the general public, FYZICAL, the leading physical therapy company in the country, has a Customer Service Representative opening in Charleston, SC, that is a perfect fit for you As the first and last person our amazing clients see when they enter and leave our cutting-edge...

  • Service Technician

    6 days ago

    Charleston, South Carolina, United States Capitol Coffee Full time

    Service Technician- Coffee and Tea EquipmentOur CompanyCapitol Coffee Systems was founded to do one thing: Offer the highest level of service in the office coffee industry. More than 35 years and 3000 customers later yes we can brag a little) we provide quite a bit more than just the best coffee. Create an atmosphere of teamwork and appreciation by offering...

  • UPS Service Manager

    2 days ago

    Charleston, South Carolina, United States National Power Full time

    SummaryWe are seeking an experienced UPS Service Manager to lead and oversee service technicians responsible for the installation, maintenance, and operation of uninterruptible power supply systems ranging from 8kW to 1MW+ capacity. This role requires advanced technical expertise in power systems, strong leadership and business management skills, and the...

  • Access Services Evening Manager

    1 week ago

    Charleston, South Carolina, United States COLLEGE OF CHARLESTON Full time

    POSTING INFORMATIONInternal TitleAccess Services Evening ManagerPosition TypeClassifiedFaculty / Non-Faculty / AdministrationNon-FacultyPay Band4Level5DepartmentLibraryJob PurposeThe Access Services Evening Manager is a permanent, full-time staff member of the Access & Instruction Team at the College of Charleston Libraries and manages and supervises the...

  • Automotive Fluid Services Technician

    2 weeks ago

    Charleston, South Carolina, United States SpeeDee Full time $40,000 - $65,000 per year

    Company Overview Our first SpeeDee Oil Change opened in December 1980 in Metairie, Louisiana.  SpeeDee swiftly grew into a quick lube and automotive tune-up service business, and by the mid-90s, SpeeDee had added complete brake service and grown to a full-service auto maintenance and repair facility. For 40 years, SpeeDee has built trusted customer...

  • Commercial Service Plumber

    9 hours ago

    North Charleston, South Carolina, United States PlumbX Full time

    About UsPlumbX is a well-established, growth-oriented commercial plumbing contractor serving hospitals, universities, office buildings, retail centers, restaurants, and industrial facilities across Charleston and the Lowcountry. We pride ourselves on quality workmanship, long-term client relationships, and taking care of our team.The OpportunityWe're...

  • General Clerk- Customer Service

    3 days ago

    Charleston, South Carolina, United States Logfret Full time

    LogFret seeks an experienced Office Clerk to join us. The Clerk must have extensive knowledge on the job. You maintain the office activities. Ready for a lifestyle that keeps you closer to home? This is the role for you.Job OverviewThe Clerk is required to create, maintain, and organize branch activity records. Assist in a high-volume call center. Provides...