Reunion Programs

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Salary Range

$65, $101,000.00

Overview:

The Reunion Programs & Events Manager for Alumni Engagement & Development (AED) will support Yale Law School's Reunion Program and oversee Yale Law School's alumni and donor events and programming.

Reporting to the Associate Director of Alumni Engagement, this position works closely with teams across the Law School and University to develop and implement a strategic and comprehensive plan for alumni engagement and development events. In addition, this position serves as reunion programs manager and will oversee reunion programming and work directly with our reunion committees.

Primary Duties and Responsibilities Include:

1. Lead planning of all events managed by the office of Alumni Engagement & Development.

2. Manage all event logistics, vendor selection and management, and day-of-event management.

3. Assist in managing all aspects of the Law School's 5 year-cycle reunion, which encompasses 50+ annual events in October, bringing back approximately 1,500 alumni and guests to campus.

4. Together with the Associate Director of Alumni Engagement, serve as a point of contact to Reunion Committees celebrating their quintennial reunion.

5. Includes communications with 24 reunion committees, and over 200 volunteers spanning two calendar years of Reunions.

6. Work with the Director of Yale Law School Fund and the Associate Director of Alumni Engagement to create materials for reunion committee meetings.

7. Identify, plan, and develop administrative policies for the unit, related to Development and Alumni Engagement-sponsored events.

8. Develop and manage detailed budgets for all events in cooperation with the Associate Director of Alumni Engagement.

9. Ensure all event vendors are entered into Yale procurement systems and invoices are paid promptly.

10. Create staffing plans for events in collaboration with the Associate Director Alumni Engagement.

11. Collaborate with other members of the Alumni Engagement & Development team to ensure that all event attendees are recorded in the University's Blackbaud CRM, Hopper.

12. Manage the debrief process after each event and ensure timely documentation of feedback.

13. Collaborate with senior administrative assistants to ensure timely project completion.

14. Gain a working knowledge of the university policies and federal regulations to assist with Alumni Engagement's compliance. Assist in recruiting and managing student volunteers for New Haven events.

May perform other duties as assigned, weekends required: occasionally

Nights/Evenings required: occasionally, travel: occasionally for domestic events.

Required Skills & Abilities:

1. Demonstrated experience in event planning and project management. Advanced knowledge of current best practices in event planning, including design, organization and production of both small and complex events.

2. Ability to conceptualize large events with multiple components and to handle multiple responsibilities simultaneously. Ability to visualize user experience, anticipate and resolve potential issues in advance. Excellent organizational and project management skills.

3. Strong interpersonal skills, including excellent verbal and written communication skills. Ability to represent the Law School appropriately in dealing with prominent guests, vendors, and faculty. Proven customer service orientation and problem-solving skills. Willingness to assume responsibility for all aspects of specific programs, including domestic travel and irregular hours.

4. Demonstrated being self-motivated; proven ability to work both collaboratively as well as independently, prioritizing competing workloads

5. Excellent computer/technical skills, including familiarity with databases and event registration software. Ability to learn new technologies quickly. Ability to understand how event software works and explore the ways to maximize its use for our office.

Preferred Education, Experience and Skills:

Bachelor's degree in a related field and five years of experience in event and special occasion management and interaction with a diverse group of individuals, or a combination of education/experience. Experience in higher education, nonprofits, alumni relations or related field. Experience with CVENT, integrating Zoom, and/or livestreaming into events, or similar platforms. Familiarity with systems such as CRM databases and online engagement platforms. Knowledge of Yale Law School & its programs. Experience in volunteer engagement and management.

Principal Responsibilities

1. Design and manage special events, performances, symposia, conferences, and exhibitions that create an optimal client and event attendee experience. Develop strategies to integrate events into the overall educational work of the units as necessary. 2. Manage and coordinate the activities of events teams. Develop and provide instruction and floor plans for external event set-up. 3. Manage delivery of services for events, working closely with Yale internal and external service providers; including, but not limited to Yale Catering, Media Services, Custodial Services, Security, YPPS and Campus Police, as well as those provided by hotels, caterers, and other community service providers. Balance competing priorities to meet all program requirements in a timely manner and deliver quality results. 4. Develop budgets, provide oversight of the expenditures, monitor and update program budgets as plans develop. Create final forecasts, reconcile budgets to ensure all charges are accounted for, accurate, and explained properly. 5. Identify opportunities to improve event-related workflow, software and other tools, and recommend enhancements. 6. May develop press releases and marketing plans to enhance visibility and participation. Collect and provide content for all related printed programs and websites. 7. Negotiate contracts/letters of agreement for all activities, and ensure that all contract details are properly carried out. 8. May perform other duties as assigned. Required Education and Experience Bachelor's degree in a related and three years of related experience or an equivalent combination of education and experience.

Job Posting Date

12/19/2025

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

157 Church Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.