Human Resources Generalist-Absence, Insurance, and Learning

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.   Position will remain open until filled.    This position is not eligible for immigration sponsorship at this time.

This position supports the Office of Human Resources through administrative and analytical responsibilities across key programs and initiatives. The role administers University leave programs (FMLA, Worker's Compensation, Medical, Parental, etc.), facilitates the interactive process for ADA accommodations, and ensures compliance with employment laws. The HR Generalist also serves as the primary contact for property and liability insurance and claims management, while contributing to employee learning by creating and coordinating professional development opportunities. Acting as both an advisor and subject matter expert, this position plays a vital role in supporting employees, strengthening organizational learning, and minimizing institutional risk.

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

Absence Administration

• Interpret and administer leave programs and policies in compliance with federal and state laws (FMLA, Worker's Compensation, etc.) as well as University policies (Medical, Parental, etc.).

• Facilitate the interactive process to determine reasonable accommodations under the ADA, ensuring employee needs are met.

• Counsel and educate employees on leave policies, procedures, and programs; communicate eligibility status.

• Coordinate and manage all medical documentation, maintaining strict compliance with HIPAA and privacy standards.

• Serve as the Absence Administrator in Workday, ensuring accurate processing and recordkeeping.

• Manage all administrative aspects of leave claims, collaborating with Payroll and departmental timekeepers to ensure accuracy.

• Enter, update, and monitor leave records, including accruals and eligibility forecasting.

• Partner with the Benefits Administrator to arrange benefit premium payments for employees on unpaid leave.

• Generate reports, metrics, and analytics for all leave programs as requested.

• Maintain confidentiality and comply with HIPAA and record retention standards.

• Monitor and research changes to applicable laws (FMLA, HIPAA, ADA, etc.), updating practices accordingly.

Property and Casualty Insurance Processing

• Serve as principal point of contact and liaison with internal and external constituencies on corporate commercial insurance and claims functions (i.e., general liability, excess liability, auto insurance, UAV insurance, property insurance, educators' legal liability insurance, liquor liability, Workers Compensation etc).

• Process and/or assist with the processing of all corporate insurance claims,  

• Process and/or assist in the preparation and submission of all insurance renewal applications, reports, invoices, etc.

Learning and Employee Engagement

• Serve as a Learning Content Creator in Workday, developing professional development opportunities for employees.

• Lead the coordination of an annual learning plan, collaborating with Content Creators and stakeholders to align with organizational needs.

• Support employees by providing engagement opportunities developed in collaboration with campus partners.

Other Generalist Functions

• Conduct candidate sessions as part of the University's employment process, in coordination with other HR staff.

• Assist with background checks, motor vehicle reports, and other new-hire processes.

• Gather information, research, and report on compliance-related employment law issues as requested.

• Conduct surveys or polls on HR-related topics and prepare reports with recommendations.

• Perform other duties as assigned.

Position Qualifications

Competency Statements

• Accountability - Ability to accept responsibility and account for his/her actions.

• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form. 

• Communication, Oral - Ability to communicate effectively with others using the spoken word.  

• Communication, Written - Ability to communicate in writing clearly and concisely.  

• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.

• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties. 

• Presentation Skills - Ability to effectively present information publicly.

• Project Management - Ability to organize and direct a project to completion.  

• Safety Awareness – Ability to identify and correct conditions that affect employee safety and uphold safety standards.

• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.

• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance

Skills and Abilities

Education: Bachelor's degree required; current and relevant experience may be substituted for degree. 

Experience:

Minimum three years of experience in absence administration or other related human resource functions. Experience in Human Resources in a Higher Education setting is highly preferred. 

 

Computer Skills:

Experience working in Workday or other modern ERP system required

Microsoft Office Suite (Word, Excel and Powerpoint) 

Google Applications (Mail, Drive, Sheets, Docs, etc.)

Certifications and Licenses:

Human Resources certifications (PHR, SPHR, SHRM-CP, SHRM-SCP, ARM) preferred

Physical Demands Lift/Carry

Stand O
Walk O
Sit F
Manually Manipulate F
Grasp O
Reach Outward O
Reach Above Shoulder O
Speak F
Climb O
Crawl O
Squat or Kneel O
Bend O
10 lbs or less F
11-20 lbs O
21-50 lbs O
51-100 lbs N
Over 100 lbs N

Push/Pull
12 lbs or less F
13-25 lbs O
26-40 lbs N
41-100 lbs N

Other Physical Requirements:

• Vision (Near, Distance, Peripheral, Depth Perception) 
• Hearing (Auditory perception, or audition)

Work Environment

Normal office and campus environment

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves.   Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.  

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person's qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University's goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance.  Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University.  Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources.  

At DePauw, we recognize that our employees need to balance work and home.  Please refer to University Policies for Vacation Time, Personal Time  (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits.  When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

EEO is the law. Click here for more information.

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