Yacht Management Administrator

Yacht Management Administrator

POSITION SUMMARY

The Yacht Management Administrator's role is to support the financial administration and crew administration functions within the yacht management department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties (Most Important to Least Important)

Percent of the Time

Yacht Management Administrator is a part of the safety management system in the Denison Yacht Managed fleet.

Continuous

Assist with preparation of yacht budgets with input from other parties.

2%

Payment of all bills and invoices through payment approval process. Payments to be made on a timely basis and recorded in accounting systems.

22%

Maintain supplier relationships, including contact information etc.

5%

Verification of receipt of Owner funding and charter income (if applicable) is correct and corresponding with Charter Contract details.

5%

Verification of any other income.

2%

Assist with creation of monthly financial reports

2%

Liaise with Captain and Yacht Management team regarding shipyard worklists and project funding needs.

2%

Reconciliation of bank statements, Credit and Debit Cards.

2%

Request new cards and cancel as required.

2%

Audit monthly receipts and accounts from the Captain.

2%

Balance Captain's Cash and credit card accounts on board.

2%

Visit the yacht once per year where practical/approved by Owner

2%

Prepare crew onboarding paperwork

10%

Liaise with new crew regarding travel and employment details

10%

Monitor crew vacation

5%

Assist with preparing crew termination paperwork

5%

Assist crew adminstrator with payroll

10%

Prepare crew compliance documentation, upload to safety management system

10%

SKILLS

• Good communication Skills
• Proficiency in Microsoft Office products
• Proficient time and task management
• Experience with Online Banking
• Experience with the Voly Yacht Accounting System
• Experience as Yacht Crew or otherwise in the Yacht Industry.

QUALIFICATIONS / REQUIREMENTS

• High school diploma or equivalent
• Must have at least 5-10 years full-time working experience to be considered for this role.

PHYSICAL DEMANDS

Use the table / checklist below to indicate what is required of this position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Using the rating scale below, indicate how often the following physical activities and environmental conditions are required/present in performing the Essential Job Responsibilities.

C=Constantly

F=Frequently

O=Occasionally

R=Rarely

(5-8 hrs. /shift)

(2-5 hrs. /sift)

(Up to 2 hrs. /shift)

(Not regular part of job)

Physical Activities

Remaining in a stationary position, often standing or sitting for prolonged periods

C

Repeating motions that may include the wrists, hands and/or fingers

C

Moving about to accomplish tasks or moving from one worksite to another

O

Operating motor vehicle

R

Communicating with others to exchange information

C

Assessing the accuracy, neatness and thoroughness of the work assigned

C

Hearing

C

Talking

C

Seeing

C

Eye/Hand/Foot Coordination

C

WORK ENVIRONMENT

Use the table / checklist below to indicate the environmental conditions and physical demands of the position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How would you best describe the environmental demands for this position? (Check only one)

Environmental Conditions

No adverse environmental conditions expected

Poor ventilation

Hazardous conditions

Small and/or enclosed spaces

Noisy environments

How would you best describe the physical demands for this position? (Check only one)

Physical Demands

Sedentary work that primarily involves sitting/standing

Light work that includes moving objects up to 20 pounds

Medium work that includes moving objects up to 50 pounds

Heavy work that includes moving objects up to 100 pounds or more

This position operates exclusively in an indoor office environment with controlled temperatures. (Y/N)

DO NOT MAKE ANY EDITS TO THE BELOW PORTION OF THE JOB DESCRIPTION:

OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.